Corporate Receptionist

Jones Lang LaSalle Incorporated; Derby; On-site; GBP 12,000 - 18,000; Part time

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Part-Time Corporate Receptionist

Based on site at Rolls-Royce, Derby

Days of work: Wednesday, Thursday, and Friday

Hours: 16 per week.

Shifts: 7am - 12.30pm, 7am - 12.00am Friday

You will be based at one location but may be required to cover sickness or leave at other local Rolls-Royce sites.

We are looking for highly self-motivated and passionate team players with great attention to detail.

The key focus for this role will be to create a single and visual point of contact for client visitors and employees and to act as the primary interface between the internal operations of stakeholders and its clients. Providing services to the highest possible standards as well as representing the client and JLL values in appearance, presentation, and manners.

You will take ownership and manage the front-of-house experience, help orient and settle new and visiting staff, support the facilities management team in providing a great workplace experience, and provide the necessary support for business-related events and community-based initiatives.

In this role, you will bring your people-focused skills including strong stakeholder management and relationship building, continuous engagement and communications as well as your ability to proactively support the needs of our staff, clients, and business partners. Your ability to proactively resolve queries and issues will be the cornerstone of your success in this role.

What this job involves

Customer Service:

• Greet, assist and direct candidates/new hires/visitors and the general public to the appropriate staff member.
• Receive, direct, and relay telephone, email, and other queries.
• Administration of parking spaces for visitors and employees (where applicable).
• Arrange taxis for client staff and visitors as requested.
• Book onsite meeting rooms and hospitality as per client requests and according to site procedures.

HSE, Security & Quality:

• Liaise with site managing agent and site security.
• Demonstrate a permanent high level of security awareness, knowledge of emergency evacuation procedures, procedures for visits from local authorities as well as general Health & Safety.
• Issuing of ID and access badges for new hires/vendors/visitors and maintaining record of same.
• Monitor and maintain office and badge consumables in line within agreed stock levels.
• Maintain the security sign-in book.
• Carry out site induction for new starters, act as the first line of support for any concerns raised.
• Understand & actively support JLL’s Quality Management program.

Site Operations:

• Conduct daily meeting room and office checks as required by Workplace Manager.
• Prepare & serve hot beverages, layout & clear away catering as required.
• Manage all the requests on the Facilities helpdesk and liaise with service providers.
• Handle/Assist with incoming and outgoing mail enquiries according to the existing procedures.
• Assist in coordinating the repair and maintenance of office equipment and in the ordering of office supplies.
• Keep accurate and update records of seating plan.
• Ensure accurate and detailed handover is planned & passed on (for tasks within responsibility), if absent from the business.

Sound like you? To apply you need to be / have:

• You are passionate about people, providing them with great experiences. A natural "people person" with exceptional Customer Service skills.
• Strong relationship building skills to be able to get to know, understand, and respond to the needs of our staff and customers.
• High attention to detail.
• Flexible and proactive.
• Ability to react quickly and decisively when faced with a problem or issue.
• Team player, 3 years’ experience in working within a Front of House or Reception environment ideally gained within a corporate or hotel environment.
• Able to work off their own initiative and with minimal direction.
• Strong team player with a commitment to support their colleagues.
• Exceptionally organized and skilled in multi-tasking.
• Computer Literate – good understanding and working knowledge of office software.
• Good level written, oral communications skills. An influential communicator, with the ability to deliver clear and concise messages and identify mutually agreeable solutions.
• Proven track record of achievement.
• An ability to understand problems, its impact, and provide resolutions in a timely manner.
• Feel empowered to take action and resolve issues quickly and thoughtfully.
• Excellent time management and organizational skills.
• Ability to work under pressure and to tight deadlines.

Location: On-site – Derby, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email [e-mail] or call [phone] to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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