Coordinator, Client Payments

United Talent Agency; London; On-site; GBP 30,000 - 50,000; Full time

Job description

United Talent Agency (UTA) has an immediate opportunity within our Accounting team as a Coordinator, Client Payments, within the Touring division in London, UK. This position will join a fast paced and dynamic team and will provide you with direct experience with deals that go on within the entertainment industry. The ideal candidate will be a team player, problem solver, detail-oriented and effective communicator and will excel in fast-paced work environment.

What You Will Do

• Reconcile artist account balances against show balances in NetSuite to ensure accurate and timely generation of artist payouts.
• Prepare detailed artist statements and coordinate with agents for approval.
• Communicate with Artist Managers to confirm approval of artist statements and resolve any related inquiries.
• Collaborate with agent teams to facilitate the settlement of ongoing open bookings with clients.
• Provide accurate tour summaries to support the Artist’s team in fully accounting for the Artist’s income.
• Manage daily mail-outs of final artist statements, ensuring clear confirmation of funds remitted to artists or funds owed to UTA.
• Track Artist Foreign Entertainer Unit (FEU) compliance, ensuring applicable charges are recorded and required documentation is completed for quarterly FEU returns.
• Build and maintain strong working relationships with Artists, Managers, and Accountants.
• Follow up on deposits and balance payments with promoters, ensuring timely resolution of outstanding amounts.
• Prepare buyer refunds, verifying all required documentation is completed and banking information is confirmed through telephone verification.
• Review month-end and year-end reports, providing detailed analysis as needed to support decision-making.
• Collaborate with Assistants to ensure all outstanding funds are accurately accounted for.
• Communicate effectively with Assistants regarding payments, tax documentation, and other financial matters.
• Provide support to Agent Assistants with accounting-related questions or issues.
• Deliver exceptional customer service to agents and other stakeholders, addressing their needs with professionalism and accuracy.
• Post and maintain accounting documents in the cloud, ensuring accurate and secure record-keeping.
• Take ownership of ad-hoc projects as required, demonstrating flexibility, initiative, and problem-solving skills.
• Provide coverage for colleagues during absences, such as holidays, to ensure seamless operational continuity.

What You Will Need

• At least 1-2 years of general Accounting experience is preferred.
• Entertainment and/or agency experience a plus.
• Prior experience in a customer service focused role.
• Highly organized with strong attention to detail.
• Excellent communication skills – both verbal and written.
• Proficient in Excel and Outlook.
• Experience or knowledge of NetSuite is preferred.
• Ability to learn and adapt quickly with minimal supervision.

What You Will Get

• The unique and exciting opportunity to work at one of the leading global entertainment companies.
• Access to the tools, leadership, and resources you will need to create and drive a center of excellence.
• The opportunity to do the best work of your career.
• Work in an inclusive and diverse company culture.
• Competitive benefits and programs to support your well-being.

About UTA
UTA unites ideas, opportunities and talent. The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers—from actors, athletes and musicians to writers, gamers and digital influencers. One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands. Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.