Conveyancing Assistant

Our client has a vacancy for a Conveyancing Assistant to provide effective support to the team and act as first line of escalation for Conveyancing Administrator(s) queries and guidance.

The role is hybrid working, with occasional office-based days as necessary.

Responsibilities

1. Managing own email account
2. Day to day management of sale files, escalating to the Conveyancer as and when necessary
3. Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
4. Diarising and chasing matters as necessary
5. Provide professional telephone support to the team
6. Preparing accounts echits for all receipts and payments
7. Preparing files for exchange of contracts – for approval by the Conveyancer
8. Preparing files for completion – for approval by the Conveyancer including necessary letters and accounts paperwork
9. Dealing with completion of matters and preparing files for the post completion team
10. Ensure all work is carried out in a professional, efficient and compliant manner

Additional Responsibilities

1. Incoming & Outgoing post collection/distribution where Administration support is unavailable
2. Opening new matter files on business systems
3. Assisting with initial administration work on matter files
4. Taking customer card payments on account
5. Issuing customer forms and assisting in their completion
6. Applying for searches
7. Using the Land Registry portal to obtain copy deeds
8. Assisting with telephone answering where appropriate
9. General Admin duties including post, printing, scanning and photocopying.
10. Providing ad hoc support to the team when needed.

Requirements

1. Organised and methodical
2. At least 1 year’s experience in residential conveyancing work
3. Strong, articulate communicator (oral and written)
4. Self-motivated and Positive
5. Able to cope with peak demands and changing priorities
6. Enthusiasm to learn/improve skills
7. Intermediate IT skills suited to an office environment
8. English and Maths grades A - C

Due to the large number of responses we receive, it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.