Conveyancing Assistant

Stone King; Bath; Hybrid; GBP 25,000 - 45,000; Full time

Job description

About us

Stone King is an ambitious and friendly firm specialising in the Business & Social Enterprise, Charity, Education, Faith and Private Client sectors. Our collaborative culture and core values are intertwined with our ethos of doing the right thing by our clients, communities, and our people. Our passion for the sectors we work in and the purpose-driven work we do with our clients has resulted in SK being recognised as national leaders in our specialist fields across the country.

The opportunity

This is a fantastic opportunity for a talented individual looking to progress their career, to join the Residential Property team (known as the Private Client Property team) which is part of our growing Real Estate Group. The role is available in our Bath office. The role may require occasional travel to any of our other locations or off site as client demands require.

This post involves work across the whole spectrum of Private Client Property. The wider department also deals with education and charity property work, private residential work and general commercial property work.

Reasons to apply

• Opportunity to gain invaluable experience across our friendly Real Estate Team, you’ll have the opportunity to work closely with our specialists across the firm.
• To be part of an ambitious, collaborative and friendly national firm where our culture and values are at the heart of everything we do. We believe our people are our greatest asset and strive to create the best place to work.
• Excellent benefits for our people, with a focus on wellbeing and development at the forefront.
• Hybrid working - Stone King are proud to be signatories of the Mindful Business Charter as part of our commitment to mental health and wellbeing. We want to support all of our people in achieving a healthy work/ life balance, and would be happy to speak with prospective candidates about flexible working arrangements.

Key responsibilities

General duties include, but are not limited to:

• File opening with Risk and Compliance – file opening details to be fully completed
• Setting up files and ordering folders/subfolders correctly
• Drafting contracts
• Drafting letters without dictation – routine letters to clients summarising contents of documents.
• Client liaison over the phone and by email.
• Checking property information forms and ensuring current versions are used
• Preparing initial reports on title, enquiries
• Land Registry office copies/searches/registration forms
• Preparing completion statements and apportionments
• Preparing SDLT returns
• Exchange and Completion tasks - payment forms/completion letters/ filing SDLT returns and knowing deadlines for SDLT and registration
• Preparing files for registration
• Ability to establish and manage a central file management record for all fee earners’ files, as well as a central calendar, to record:
• Transaction stages of files and managing timescales, setting reminders to follow up on file progressions.
• Key dates (exchange, completion, priority search expiry).
• Centralised compliance records including but not limited to:
• CQS compliance records.
• Source of funds compliance records.

Essential

• The successful candidate should have relevant experience within Private Client Property and must possess the ability to work with minimal supervision on more simple transactions although clear guidance is available from more senior members within the wider Team.
• Knowledge of financial skills in property
• A knowledge of conveyancing processes and previous experience in a conveyancing or a similar role.
• Excellent communication skills and ability to prioritise workload.
• Attention to detail.
• Ability to hit the ground running.
• IT literate including Office 2010

Desirable

• Previous experience working with charity or educational clients is desirable, but we are aware this is a niche area of clients so we will be giving further training to the successful candidate.

Closing date: 15 April 2025

Adverts normally close at midday on the closing date, however vacancies may close early if sufficient applications have been received. Therefore we would encourage you to submit your application as soon as possible.

Stone King LLP is an equal opportunities employer. We are committed to ensuring equality of opportunity by encouraging all our staff to achieve their full potential and guaranteeing that all employment decisions are taken without reference to irrelevant information or discriminatory practices.