Contracts and Shipping Administrator

GE Vernova's Grid Software; Stafford; On-site; GBP 25,000 - 35,000; Full time

Job description

Job Description Summary
Become part of a winning team and help to deliver the Green Energy transition.

As a Contracts and Shipping Administrator based in our office in Stafford, you will be responsible for contracts and shipping administration. You will be part of the Contracts and Shipping Team to successfully deliver daily targets, achieve goals, and business KPI’s. You will provide excellent customer service to all stakeholders, as well as perform general administrative tasks.

Roles and Responsibilities

• Carry out detailed, efficient contracts administration for Hard Copy / Electronically Received customer orders (process orders, review content, prices, and customer credit).
• Ensure all orders are scheduled for dispatch in line with customer requirements/Manufacturing Capabilities and acknowledged within 48 hours.
• Develop a sound understanding of the legalities of contracts, finance, invoicing and standard terms and conditions.
• Liaise with internal departments.
• Respond directly to customers regarding order queries and deliveries.
• Attend Flash 5 meetings with Contracts or Shipping Team (Safety, Workload, Targets, Issues).
• Deliver daily / monthly / quarterly targets.
• Check Worklist daily for items, quantity, and order status.
• Create picking lists and shipping documents from SAP System and where necessary edit to suit customer requirements.
• Raise Company Freight Insurance invoices on SAP (Billing).
• Create and amend Billing documents.
• Distribute documents accordingly.
• Use of departmental tools and reports to maximise output to achieve goals.
• Maintain KPI’s: OA Lead Time, OTD, FG, OIH overdue.

Required Skills

• Good PC skills, Excel, Outlook.
• Good knowledge of SAP or any other equivalent ERP system.
• Customer service experience.
• Ability to perform under heavy workload in a high intensity pressured environment.
• Knowledge of Incoterms “INCOTERMS 2020”.
• Knowledge of import and export shipping procedures.
• Knowledge of customs regulations, export documentation and import regulations of overseas countries.
• Logistics and warehouse understanding.

At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.

About GE Grid Solutions

At GE Grid Solutions, we are electrifying the world with advanced grid technologies. As leaders in the energy space, our goal is to accelerate the transition for a more energy-efficient grid to fulfill the needs of tomorrow. With a focus on growth and sustainability, GE Grid Solutions plays a pivotal role in integrating Renewables onto the grid to drive to carbon neutral. In Grid Solutions, we help enable the transition for a greener, more reliable Grid. GE Grid Solutions has the most advanced and comprehensive product and solutions portfolio within the energy sector.

Why We Come To Work

At GE Renewable Energy, our engineers are always up for the challenge - and we’re always driven to find the best solution. Our projects are unique and interesting, and you’ll need to bring a solution-focused, positive approach to each one to do your best. Surrounded by committed, loyal colleagues, if you can dare to bring your ingenuity and desire to make an impact, you’ll be exposed to game-changing, diverse projects that truly allow you to play your part in the energy transition.

What We Offer

A key role in a dynamic, international working environment with a large degree of flexibility of work agreements. Competitive benefits, and great development opportunities - including private health insurance.

Additional Information

Relocation Assistance Provided: No

Seniority level

• Entry level

Employment type

• Contract

Job function

• Management and Manufacturing
• Industries
• Software Development