Conference Support Officer

Coventry City Council; United Kingdom; On-site; GBP 20,000 - 30,000; Part time

Job description

We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, accepting of all, and free from discrimination and bias.

Join us at Coventry City Council on our remarkable journey to shape a brighter future for the city's children, young people, and families! As a 'Good' Local Authority, we strive for excellence and place children and young people at the heart of our practice. We're seeking individuals who are enthusiastic, flexible, and eager to develop their skills.

In our Professional Support Service, you'll play a vital role, supporting Children’s Services on an administrative basis. You'll contribute significantly to Children’s Services, ensuring positive outcomes for vulnerable children and families. Join our passionate and dedicated team, and together, let's make a meaningful impact on the lives of Coventry's children!

Our Values
In line with our One Coventry Values, we want to ensure that our communities are represented across our workforce. A vital part of this is ensuring we are a truly inclusive organisation that encourages diversity in all respects, including diversity of thinking. We particularly welcome applicants from minority ethnic, LGBT+, disabled, and neurodiverse communities to make a real difference to our residents so that equity and respect remain at the heart of everything we do.

Our Values are:

1. Open and fair: We are fair, open, and transparent.
2. Nurture and develop: We help and encourage everyone to be their best and do their best.
3. Engage and empower: We talk and listen to others, working together as one.
4. Create and innovate: We embrace new ways of working to continuously improve.
5. Own and be accountable: We work together to deliver the best services for our residents.
6. Value and respect: We put diversity and inclusion at the heart of all we do.

What is the job role?
We currently have one vacancy for a Conference Support Officer. 29.50 hours per week. Salary will be pro rata according to hours. This role will be based within the Professional Support Service Quality Assurance Team and will support a range of complex meetings such as Child Protection Conferences and Adults Safeguarding meetings, ensuring a smooth and efficient process in preparation for, during, and after the meetings, producing comprehensive electronic outcomes and minutes from said conferences in accordance with the legislative requirements and ensuring a positive and professional experience for children and families.

You will work closely with the Conference Meeting Chair to complete any required after-conference work, such as distributing outcomes and recording those on the in-house case management system. You will be required to support service improvement and Ofsted priorities across Children’s Services and continue to work towards our overarching goal of making a difference in improving the lives of Children, Families, and Young People.

Your role will be to work as part of a team and independently. Your duties will include:

1. Supporting the Child Protection Chair and partner agencies during Child Protection Conferences.
2. Supporting Adult Safeguarding Meetings, Position of Trust meetings, and any other meetings that are within the safeguarding arena.
3. Ensuring that professional arrangements of Child Protection Conferences, Adult Safeguarding Conferences, and other specified child protection meetings are made on the day.
4. Participating in all such meetings by taking comprehensive electronic notes to be reproduced as official documents, 'Letters of Conferences,' 'Minutes of Conferences,' and minutes of other specified meetings.
5. Working in accordance with Coventry Safeguarding Board (Children and Adult), Children & Adult Social Care, and Children’s Quality Assurance Service guidance and procedures.

This post is exempted under the Rehabilitation of Offenders Act 1974, and as such, appointment to this post will be conditional upon the receipt of a satisfactory response to a check of police records via the Disclosure and Barring Service (DBS).

Who are we looking for?
We are looking for someone who:

1. Is a self-starter.
2. Is a team player.
3. Is a good communicator.
4. Has strong organisational and time management skills.
5. Thrives in a busy and diverse environment.
6. Able to problem solve.
7. Has excellent listening skills, great attention to detail, along with excellent written and verbal communication skills.
8. Able to use their own initiative.

In return you will be offered:

1. A welcoming and supportive working environment.
2. Access to a range of career development and training opportunities.
3. A flexible family-friendly working culture.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

1. Members of the Armed Forces and veterans.
2. Are currently in care or have previously been in care.
3. If you consider yourself to be disabled or if you have a long-term health condition.

For full details on the application process please read the attached document on our jobs page labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Interview date(s): week beginning 14th April 2025

About Coventry
Coventry has a proud, innovative, and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant, and diverse.

At Coventry, we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together, and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies