Conference Production Director

Overview:

We are seeking a Conference Production Director to lead and manage a small team of conference producers (3), while also overseeing the production of your own conference campaigns. This role combines strategic leadership with hands-on production, and you'll play a pivotal part in shaping the content, speaker line-up, and overall success of our global events. You will also be a member of the Senior Management Team (SMT), you will participate in monthly board meetings and collaborate with cross-functional teams to advance CeFPro’s mission of driving industry innovation.

This is an exciting opportunity for a senior-level conference producer with management experience, looking to step into a more impactful leadership role, with significant influence over the direction and growth of a global event portfolio. Plus, an opportunity to join a well-established company seeking expand and grow over the next few years.

Key Responsibilities:

Team Leadership & Management:

• Lead and manage a team of three conference producers, ensuring they meet production milestones such as drafting agendas, confirming speakers, and delivering high-quality conference content.
• Conduct regular 1:1 meetings to track progress, resolve challenges, and review work to maintain relevance and quality.
• Support team members in meeting content requirements, which may include webinars, blog posts, and speaker interviews, to enhance community engagement and marketing efforts.

Conference Campaign Ownership:

• Manage 2-3 personal conference campaigns, developing agendas and securing high-caliber speakers through a research-driven production process.
• Lead all aspects of content creation, from research and agenda writing to speaker outreach and onsite event delivery.
• Ensure that each campaign aligns with strategic and commercial objectives, with comprehensive post-event analysis to drive future improvements.

Cross-functional Collaboration:

• Work closely with sales, marketing, and operations teams to ensure successful commercialisation, timely delivery of event marketing materials, and seamless event execution.
• Collaborate with the Programme Operations Director and heads of Sales and Marketing to meet event goals, maintain content quality, and adhere to CeFPro’s high standards.
• Liaise with the Operations team on all logistical needs, including venue setup, AV requirements, and technical support for conference delivery.

Strategic Planning & Development:

• Contribute to strategic discussions with the Senior Management Team, providing input on content generation, future events, marketing strategies, and sponsorship opportunities.
• Actively participate in the Campaign Brief process, ensuring each event has clear, evidence-based objectives and a cohesive vision.
• Support the ongoing development and optimization of processes and systems to ensure the successful execution of all conference campaigns.

Content Quality & Innovation:

• Lead by example in ensuring the team delivers engaging, research-based conference content that represents all key industry stakeholders.
• Ensure that proofing and production of key assets, such as onsite agendas and show guides, are completed within set timelines.
• Keep up-to-date with industry trends and insights to ensure event agendas remain relevant and innovative.

Event Marketing & Sponsorship Support:

• Collaborate with marketing teams to support the creation of attendee marketing campaigns, sponsorship materials, and promotional content.
• Engage with sponsors and partners to ensure their marketing needs are met, contributing to the overall commercial success of each event.

System Monitoring & Process Improvement:

• Oversee the use and upkeep of key systems and infrastructure that support conference management, ensuring efficient workflow and smooth event production.
• Implement strategic initiatives to improve processes, drive innovation, and support the growth of the events division.

Qualifications:

Experience:

• Minimum of 4+ years in conference production or event content creation, with at least 1 year of management or supervisory experience.
• Proven track record of producing high-quality conferences and managing multiple projects simultaneously.
• Experience working with clients and sponsors to understand their needs and incorporate them into event marketing plans is a plus.

Education:

• Bachelor’s degree in economics, business studies, humanities, journalism, marketing, or a related field. A 2:1 honours degree or higher is preferred.

Skills & Competencies:

• Strong leadership skills with the ability to inspire and guide a team to meet deadlines and achieve targets.
• Excellent analytical skills, with the ability to synthesize complex information and present it in a clear, concise manner.
• Outstanding written and verbal communication skills, with the ability to engage and influence stakeholders at all levels.
• Results-driven, resourceful, and adaptable, with a meticulous attention to detail.
• Proficiency with data analytics tools (e.g., Excel, Microsoft BI) is an advantage.

Attributes:

• A highly motivated and enthusiastic leader, capable of inspiring your team and stakeholders.
• Confident, articulate, and approachable with strong interpersonal skills.
• Ability to work flexible hours and travel internationally as required.
• Ideal opportunity for someone to take their ‘next step’ in event production, or a more seasoned professional seeking an exciting new challenge

Why Join Us:

• Lead a talented team and influence the growth and development of a global event portfolio
• Opportunity to work with senior leadership and make a significant impact on the direction of CeFPro’s events
• Competitive salary and comprehensive benefits package
• WFH/Hybrid
• Flexible working hours
• Private medical option
• Pension
• Option to ‘buy’ holidays
• Company activities and events throughout the year
• Travel to Europe, Middle East and north America – Business trip
• Great working environment