Conference Planner

Job Description

Conference Planner

Contract/Temp - until end of Dec 2025

Likely to go perm - ASAP start

Up to £15 per hour

2-3 days in the office, Surrey

Full time hours

My client, a global tech management consultancy, is seeking an experienced Conference Planner.

You will plan and execute the creative and operational aspects of conferences with a focus on the development and creation of exceptional onsite attendee journeys through the production of all onsite event builds, digital platforms, signage, and branding across in-person events.

Primary Responsibilities:

1. Lead the creative journey for the company's external and internal (corporate) events with a focus on impactful attendee (delegate, sponsors, and associates) journeys across the global portfolio through build and branding elements, and digital platforms.
2. Management of operational processes and project management through planning process and execution at internal and external client events both in-person and virtual.
3. Project manage the planning and implementation of signage, build, branding, furniture, and finishing/accessory requirements for selected events in collaboration with the wider conferences team.
4. Support the Digital Experience program globally, aiding in the design and creation of digital signage assets, strategically integrating digital platforms into our attendee journey, and overseeing implementation of the program at select conferences.
5. Assist with the creation and implementation of operational processes and project management playbooks to maximize the impact of the role and team across all regions and portfolios.
6. Creative, innovative, and proactive approach to all aspects of the role - constantly seeking to exceed previous experiences and increase the effectiveness of all processes.
7. Collaboration with Business Units to strategically advise and support their event objectives throughout the planning process - culminating with the conference experience.
8. Build excellent relationships with vendor partners.
9. Effective financial management and predictability including budget creation, cost negotiation, and accurate forecasting; highlight risks and recommendations for allocation of funds and management of a production planning calendar.

Qualifications:

1. Bachelor's degree
2. 1-3+ years Event Management, Branding, and/or Experiential & Event Marketing Experience
3. Proven creative and operational management responsibility in a team setting
4. Proven event operational and project management skills
5. Ability to manage multiple tasks simultaneously and prioritize workload
6. Management of multiple agency and vendor partners
7. Experience in creation of event spaces/environments/floor plans
8. Proven and exceptional project management skills, effective management of time and prioritization
9. Creative, innovative, strategic
10. High attention to detail
11. Financial management skills
12. Client-focused, solution-oriented, and collaborative
13. High sense of urgency, decisiveness, attention to detail, and confidentiality
14. Fully competent in Microsoft Office and Google Suite, especially PowerPoint, Excel, and similar in G-Suite
15. Strong oral & written communication skills

Apply today for a January start!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your pronouns in your application.