Compliance and Health & Safety Partner

Compliance and Health & Safety Partner

Salary: 35,000 to 40,000 dependant on experience

37 hours per week (flexible working pattern) Monday to Friday

Agile working once induction completed.

Our client is a not-for-profit housing association located in Luton. We are looking for an experienced Compliance and Health & Safety Partner to be responsible for managing and administering companywide coordination related to compliance.

Ideal candidate does not need to be an expert in Health & Safety as support and training will be provided; essential experience is knowledge of building compliance.

Responsibilities: Compliance and Health & Safety Partner

• Responsible for managing compliance framework.
• Responsible for the implementation of compliance management software.
• Ensure that all compliance information is centrally located within the data system and 100% of cycle maintenance is achieved to remain legally compliant.
• Ensure all property related Health & Safety information is kept on record and updated as required e.g. contractor insurances, RAMS, Trade Qualifications etc.
• Manage contractors that are employed to carry out compliance activity for the company; ensuring that all contracts are resourced and monitored, and that contract management meetings occur regularly.
• Monitor and review contractor performance for contractors that are employed to conduct compliance related activity with the use of key performance indicators; flag any performance or run rate issues to the Head of Property Services.
• Oversee the management and development of the Compliance Officer role ensuring internal checks are being conducted and up to date.
• Work on a day-to-day basis with Property Services Manager and Head of Property Services to ensure we remain compliant, ensuring all compliance activity is undertaken in accordance with Health and Safety legislation.
• Flag any potentially overdue service, inspection, assessment to the Property Services Manager.
• Prepare and implement a comprehensive regime of cyclical servicing, testing, and inspecting; liaising with Property Services Manager and scheduling team to ensure related maintenance is in place.
• Ensure that the cycle of servicing is commenced at the appropriate time to ensure access and completion of the servicing before the anniversary date and that access is enforced through our no access process seeking legal intervention as required.
• Ensure that our records, certification, inspection sheets, are recorded and completed appropriately.
• Liaise with the Property Services Manager and scheduling team to ensure that any required or recommended remedial works are recorded and conducted at the time or as soon as practicable afterwards and that the installation is recertified as appropriate such that clean certificates are recorded, monitoring and reporting on activities as necessary.
• Provide and present written/verbal reports as required on compliance, drafting and presenting monthly progress/update reports to the Head of Property Services.
• Maintain up to date compliance knowledge by participating in training opportunities as required by the business.
• Work with Health & Safety consultants, Property Services Manager and Head of Property Services, ensuring that all departments are supported and advised appropriately to comply with Health & Safety legislation, policy and good practice in respect of day-to-day operations.
• Ensure that all Health & Safety information is recorded and updated as required and centrally located within the data system.
• Conduct and report on Health & Safety related risk assessments, as requested.
• Facilitate investigations into job-related injuries and near miss incidents, as requested.
• Support the People Excellence team in managing PPE and first aid supplies across the business.
• Monitor contract with Health & Safety consultants; ensuring that contract management meetings occur regularly.
• Monitor and review Health & Safety consultant's performance with the use of key performance indicators; flag any issues to the Head of Property Services.
• Draft and present Health & Safety quarterly progress/update reports to the Head of Property Services/Leadership Team on a quarterly basis.
• Liaise with Health & Safety consultants and coordinate internal teams to ensure timely delivery of Annual Health & Safety Audit.
• Liaise with Health & Safety consultants and Business Support & Governance Manager to ensure Annual Health & Safety progress report is presented to the Board of Management.

Skills / Experience: Compliance and Health & Safety Partner

• Excellent working knowledge of compliance systems and health & safety administrative processes
• Excellent working knowledge of leading the coordination of compliance and health & safety functions
• Experience of creating a culture of continuous improvement
• Experience of delivering high standards of customer service to all customers, internal and external
• Working knowledge of accessing and updating information on a properties database and compliance framework
• Experience of monitoring & evaluation
• Experience of preparing, writing and presenting reports
• Experience of leading and delivering projects/programme
• Experience of managing and developing a team
• Excellent influencing skills
• Strong project management skills
• Self-motivated, proactive, confident, collaborative, dynamic and driven