Company Secretariat Assistant

Company Secretariat Assistant
Location: London/Hybrid
Rate: £145.77 - £197.36 per day (Umbrella)
Contract Type: Interim

A busy government organisation is seeking an Interim Company Secretariat Assistant to join its Corporate Directorate. This is an excellent opportunity for a trainee company secretary looking to gain hands-on experience in corporate governance within a sophisticated, regulated environment.

Role Overview

As a Company Secretariat Assistant, you will support the Company Secretariat and work closely with the Deputy Company Secretary and Governance Manager to develop, implement, and improve corporate governance structures and processes.

Key Responsibilities

1. Meeting Organisation:
   • Assist in drafting and issuing agendas.
   • Work with stakeholders to track and follow up on action points.
   • Collate and circulate meeting papers.
   • Communicate meeting decisions across the organisation.
2. Board & Committee Administration:
   • Act as a key contact for administrative matters related to board and committee meetings.
3. Company Secretarial Support:
   • Assist in drafting company-specific filings and publications.
   • Support ad-hoc company secretarial tasks (e.g., director changes, terms of reference updates, powers of attorney).
   • Respond to governance-related queries from the business.

Key Requirements

1. Knowledge & Skills:
   • Understanding of best practices in corporate governance, particularly within quasi-governmental or large corporate entities.
   • Familiarity with board portal software (e.g., Admincontrol, BoardPad, Board Intelligence).
2. Experience:
   • Working towards or qualified in ICSA (Chartered Governance Institute).
   • Prior experience in a regulated business environment.
   • Exposure to corporate governance processes.
   • Experience using board software (ideally Admincontrol).
3. Personal Attributes:
   • Strong communication skills, capable of engaging with senior stakeholders.
   • Excellent planning and organisational abilities, with the ability to prioritise tasks effectively.