Commercial Hire Coordinator

About the role:
To effectively support the delivery of commercial events and conferences in the Clore Education Centre, Galleries, and Great Court spaces ensuring the users, both internal and external, receive a consistent high level of service. Liaise with clients and suppliers to identify their requirements whilst managing the support services to meet those requirements and deliver the events on the day.

Key areas of responsibility:

1. Supporting the Commercial Hire Team as needed to plan/organise to support the delivery and management of the event operation throughout the Museum event spaces dealing with a wide range of stakeholders and suppliers.
2. Operate to British Museum standards and procedures in accordance with the client’s specific requirements.
3. Involvement with support on operations processes, such as Event and Security Briefs, Risk Assessments, Permit to Work Clearances, scheduling and booking Contractor’s Desk Vehicle gate deliveries by suppliers and clients.
4. Liaise with Information Services, Audio Visual, Facilities and Security departments on a regular basis to ensure smooth delivery of events and create pro-active solutions to building works and service issues that may affect delivery of events and filming.

About you:

1. Experience of managing or supporting conferences or events, with the ability to manage associated support services.
2. Experience of dealing with health and safety issues.
3. Excellent client/customer management.
4. The ability to manage a number of tasks or events at the same time.
5. Ability to liaise with a range of different people including external clients and suppliers whilst also dealing with the needs of internal contacts of all levels.

About the British Museum:
Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen. The Museum also holds an extensive collection of prints and drawings spanning 600 years, including works by the greatest graphic artists Dürer, Michelangelo, and Rembrandt.

The Museum offers a competitive benefits package including:

1. Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
2. Membership of the civil service defined benefit pension scheme.
3. Free entry to a wide range of museums and exhibitions.
4. Participation in private and public Museum activities, including talks by leading curators from around the world and behind-the-scenes opportunities to learn how museums care for and manage their extraordinary collections.
5. Interest-free travel, bicycle, and rental deposit loans.
6. Professional and personal development opportunities.
7. Employee Assistance Programme.
8. Discounts on food and gift shop purchases.

Additional details:
For more information about this role, please see the job description. If you have any additional needs that we should be aware of to support you with your application, please provide details to bmrecruit@britishmuseum.org.

The British Museum is committed to promoting equality of opportunity for all staff and job applicants. We aim to create a working environment in which all individuals can make best use of their skills, free from unlawful discrimination or harassment. We value the benefits that a diverse workforce brings to a museum which represents world culture.