Commercial Hire Administrator

Vacancy for Commercial Hire Administrator

Salary: £28,144 per annum

Location: Bloomsbury

Role Summary

Administrator
Commercial Hire
Part-time (21.6 hours per week)
Permanent
£28,144 per annum pro rata
Application deadline: 12pm (midday) on 7 March 2025

About the role:

To effectively manage the organisation, paperwork and operations to support delivering commercial events and filming; ensuring the users, both internal and external, receive a consistently high level of service. Liaise with clients and suppliers to identify their requirements whilst managing the support services to meet those requirements. Ensure all paperwork and clearances have been completed and filed to enable smooth operational delivery of events.

Key areas of responsibility:

1. Manage, plan and organise the event operation throughout the Museum event spaces dealing with a wide range of stakeholders and suppliers.
2. Operate to British Museum standards and procedures in accordance with the client’s specific requirements.
3. Involvement with operations processes, such as Event and Security Briefs, Risk Assessments, PTW’s, scheduling and booking Contractor’s Desk Vehicle gate deliveries by suppliers and clients.
4. Manage operations when needed as main contact for stakeholders while Event delivery team is on the ground.
5. Liaise with IS, AV, PFM and Security departments on a regular basis to ensure smooth delivery of events and create pro-active solutions to building works and service issues that may affect delivery of events and filming.

About you:

1. A-Level or equivalent.
2. Experience of coordinating conferences or events, with the ability to coordinate associated support services.
3. Experience of dealing with health and safety issues.
4. The ability to manage a number of tasks or events at the same time.
5. Ability to liaise with a range of different people including external clients and suppliers whilst also dealing with the needs of internal contacts of all levels.
6. Ability to work independently and in a team.

About the British Museum:

Founded in 1753, the British Museum’s remarkable collection spans over two million years of human history and culture. The Museum is a leading visitor attraction, and its world-famous collection includes the Rosetta Stone, Egyptian mummies, the Sutton-Hoo finds, and the Lewis Chessmen.

The Museum offers a competitive benefits package including:

1. Generous annual leave allowance of 25 days (rising to 30 days after 10 years’ service) plus 2.5 privilege days and plus bank holidays.
2. Membership of the civil service defined benefit pension scheme.
3. Free entry to a wide range of museums and exhibitions.
4. Participation in private and public Museum activities.
5. Interest-free travel, bicycle, and rental deposit loans.
6. Professional and personal development opportunities.
7. Employee Assistance Programme.
8. Discounts on food and gift shop purchases.

For more information about this role, please see the job description.

If you have any additional needs that we should be aware of to support you with your application, please provide details to bmrecruit@britishmuseum.org .