Colposcopy Clerical Officer

Portsmouth Hospitals University NHS Trust; Portsmouth; On-site; GBP 24,000; Full time

Job description

Job Summary

We are looking for an enthusiastic, organised administrator to join our vital, busy, happy team here in Gynaecology.

Main duties of the job

You will be able to utilise your great administrative duties in this busy role based on site. You will possess excellent attention to detail to provide the administration support for our patients pathways.

About Us

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veterans status, colour, religion, disability, sexual orientation, and beliefs.

Date posted

28 March 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year

Contract

Permanent

Working pattern

Full-time

Reference number

C8192-25-0239

Job locations

Queen Alexandra Hospital

COSHAM

PO6 3LY

Job Description

Job responsibilities

This post is only open for applications for individuals employed within the Hampshire and Isle of Wight NHS Care System

Organisations Within Scope Are As Follows:

• Hampshire and Isle of Wight Integrated Care Board
• Southern Health Foundation Trust
• Portsmouth Hospitals University NHS Trust
• University Hospital Southampton
• Solent NHS Trust
• South Central Ambulance Service
• Isle of Wight NHS Trust
• Hampshire Hospitals

Salary: Band 2 £23,615 per annum

Hours: Full-time 37.5 hours per week

Permanent position

Key Responsibilities:

• To provide an efficient and effective clerical support to facilitate patients accessing all clinical services provided by the Women and Children CSC department. Ensuring visitors are received courteously and promptly upon arrival in the department.
• To specifically work within the waiting list office for gynaecology elective surgery.
• To ensure medical records (x-rays and notes) and all required correspondence and results are available and accurately prepared for clinical sessions.
• To ensure that the clinics run smoothly and efficiently; ensuring they are booked in a timely fashion, the relevant information is communicated suitably to interested parties and medical records are requested appropriately.
• To ensure all communications are accurate, timely and well presented in accordance with the corporate identity.
• To contribute to waiting list targets by ensuring that actions are taken at an appropriate time.
• Extensive use of computerised systems e.g. the Patient Administration System, which supports many of the above tasks. Training will be provided.
• To ensure the smooth running of the Department by, for example, highlighting to relevant colleague/manager where stationery stock levels are low or photocopier repairs or other repair work is required.

Person Specification

Qualifications Essential

• Education to GCSE Level

Personal Qualities Essential

• Ability to demonstrate confidentiality and trustworthiness.
• A willingness to be flexible and to work as part of a team.
• A willingness and ability to work Bank Holidays and Saturdays, on occasion.
• Self-motivated.
• Ability to achieve a high level of accuracy while ensuring deadlines are met.
• Efficient with good organisational skills and ability to prioritise.
• Ability to work under pressure.
• Ability to deal with clinicians, general practitioners, management, staff, patients and the general public.

Experience Essential

• Previous experience of providing clerical support in a busy and challenging environment.
• Evidence of experience of working with the public

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details
Employer name

Portsmouth Hospitals University NHS Trust

Address

Queen Alexandra Hospital

COSHAM

PO6 3LY

Employer's website

https://www.porthosp.nhs.uk/work-for-us/