Club Development Officer - Campus Services - 42320 - Grade 5

Position Details

Campus Services

Location: University of Birmingham, Edgbaston, Birmingham UK

Full time starting salary is normally in the range £29,647 to £31,460, with potential progression once in post to £35,388

Grade: 5

Full Time, Permanent

Closing date: 20th April 2025

Interviews: Tuesday 6th or Wednesday 7th May 2025

Are you considering a career at the University of Birmingham?

Our Recruitment Team is hosting one-to-one conversations to help you understand the application process, provide updates on existing applications, and answer general questions about working at the University. Our next appointments are available on Friday 28th March; click here to book. Further dates and opportunities to connect with us in person will be advertised on future job listings.

Our offer to you

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.

We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University, and we offer a variety of flexible working arrangements. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus, we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.

Role Summary

Birmingham has a proud and illustrious sporting history and we are looking to appoint a Club Development Officer (CDO) to continue this tradition. The CDO plays a key role in the delivery and development of student sport through the provision of an efficient and effective support service to all sports clubs, particularly in providing long term sustainable development of the sports club infrastructure to enhance the University of Birmingham’s commitment to enhancing the student experience.

Main Duties

Club Development and partnership working

• Develop and co-ordinate training programmes for committee members (with particular focus on team captains) with the aim of increasing the quality of service provided by each club, including annual club committee training.
• Support the management of sports club financial issues, forecasting and monitoring income and expenditure, working with the Club Development Manager to review budgets and provide budget recommendations for the following financial year.
• Support clubs in researching and applying for appropriate funding to support club development programmes.
• Work closely with NGBs implementing appropriate programmes and initiatives.
• Assist and work with the Guild of Students, elected Sports Officer, and Guild Sports Societies to ensure consistency in approach to club development and opportunities for participation.
• Manage disciplinary issues raised with club members after consultation with the Club Development Manager and the Sports Officer. Collate reports and evidence outlining key points of incidents which may occur.
• Attend BUCS regional meetings, BUCS Conference and any other meetings and events as necessary.
• Be responsible for effective communication between UBS and all relevant partners and stakeholders.
• Ensure sport club webpages contain up to date and relevant information.

Coach Development and Support

• Manage and support club coaches to ensure the delivery of good quality sport sessions.
• Support effective communication between club committee members, UBSport and coaches.
• Conduct 1-1s, PDRs and complete payroll administration where needed.

Club Development Financial Administration

The CDO will provide excellent administration support to ensure the smooth running of the Club Development team and student sports clubs, focusing on financial administration.

• Process and maintain accurate records of club and coach expenditure via expense forms, payment of invoices, purchase card transactions and casual coach payments.
• Place club orders, including those via our sportswear provider.
• Maintain accurate income records on Club accounts.

Other Duties

• Be conversant with and work to UBS'S Safeguarding Children and Vulnerable Adults Policy and Procedures.
• Assist the University in Open Days and participation events such as Sports Fair, Alumni Open Day and other UBS Big Events.
• Actively participate in job chats and personal development reviews on your own performance, and agree objectives and targets and work to achieve these within agreed timescales.
• Provide general progress reports, project updates and proposals to the Club Development Manager as required.
• Undertake any other duties that may reasonably be required and which can be accommodated within the post holder's grading.
• Support equality and value diversity, moderating own behaviour to avoid unfair discriminatory impact or bias on others.

Person Specification

• GCSE Maths and English (minimum Grade C/4) or equivalent level 2 qualifications.
• An in-depth understanding of BUCS rules and regulations.
• Knowledge of student sport and the complexities of working in a student environment.
• Good understanding of National Governing Body competition structures and delivery methods.
• Understanding of equity and diversity relating to sporting provision.
• Motivational and mentoring skills, including empathy of working in a student environment.
• Ability and track record of working as part of a busy team and working effectively under pressure to tight deadlines.
• A commitment to the development of sport at all levels and an understanding of the sports development process.
• Effective problem solving and decision-making skills.
• Ability to establish and maintain an environment of winning and success.
• IT skills including competence in the use Microsoft Word and Excel.
• Positive attitude towards CPD.
• Extensive experience in administrating sports clubs within these structures.
• Experience of successfully leading others, preferably in both direct supervision of other paid employees and of volunteers.
• Energy, commitment and enthusiasm to work evenings and weekends as required.
• Understand the importance of equality and diversity in the workplace.
• Ability to identify and respond to equality and diversity issues in line with relevant policies and procedures.

DBS required

The University is committed to safeguarding and we promote safe recruitment practice, therefore all associated pre-employment checks will be undertaken before any appointment is confirmed. Due to the nature of the work undertaken in this role all successful applicants will be subject to a satisfactory DBS clearance prior to appointment.

Informal enquiries to Amy Preston, email: a.preston@bham.ac.uk

View our staff values and behaviours here

We believe there is no such thing as a 'typical' member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas, innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability, which is a key part of our strategy.