Clinical Trials Clerk

Detailed job description and main responsibilities

DUTIES AND RESPONSIBILITIES

The post holder will assist with the following clerical and administrative duties:

1. Assist in the filing of clinical trial documentation in investigator site files in accordance with ICH-GCP and Trust SOPs.
2. Assist in completing team reports (i.e. recruitment activity logs, patient visit logs, case report form trackers and electronic proformas).
3. Ensure collection, tracking and general organisation of clinical case notes for all patients, so that these are available as needed for monitoring and audit purposes.
4. General assistance with preparation for monitoring visits and follow up actions under supervision.
5. Photocopying and internal delivery/ transfer of clinical trial/ miscellaneous documentation (i.e. case report forms, contracts, trial set-up documentation, copies of scans).
6. Liaise with internal and external NHS staff regarding case notes, data collection (i.e. discharge summaries), archival tumour block requests (under supervision for retrospective block requests only), mortality data, and other general trial activities, which may be confidential and sensitive in nature.
7. Booking seminar rooms for team, trial related and other miscellaneous meetings, producing minutes in a timely manner if required.
8. Assist with trial document archiving by following the Trust's archiving guidelines under supervision.
9. Ensure that office supplies are adequate and assist with the ordering process.

WORKING PRACTICE

1. Be pro-active in providing feedback on working practices within the clinical research teams.
2. The post holder is expected to use initiative and be able to work independently but referring to the Senior Clinical Trials Coordinators/ Clinical Research Nurse Team Leaders as necessary.
3. The post holder is guided by relevant Trust and division SOPs. Patient recruitment managerial staff members are available as point of reference for any queries.

PERSONAL AND PEOPLE DEVELOPMENT

1. Participate in Trust and division-wide education programmes and study days as appropriate.

PHYSICAL, MENTAL AND EMOTIONAL EFFORT

1. Long periods of time spent using keyboard to input information and use of VDU for electronic communication.
2. Prolonged concentration is regularly required (e.g. when checking through trial documentation and entering data into spreadsheets).
3. Occasional exposure to distressed circumstances as trial patients are commonly suffering from terminal illnesses.
4. Undertake general clerical/ housekeeping tasks as delegated by the clinical research teams to contribute to the smooth running of the patient recruitment teams.

Person specification

Qualifications

Essential criteria

1. Good level of education to GCSE.

Desirable criteria

1. Evidence of further development.
2. ECDL qualification or equivalent.

Experience

Essential criteria

1. Previous administrative/ clerical experience.

Desirable criteria

1. Previous administrative/ clerical experience of working within clinical research.
2. Experience of working within a health care system.

Skills

Essential criteria

1. Good organisational skills.
2. Good interpersonal skills.
3. Good oral and written communication skills.
4. Proficiency in typing and using spreadsheets.
5. Accuracy and attention to detail.

Desirable criteria

1. Proficiency in the use of the Microsoft Office suite.

Knowledge

Essential criteria

1. Familiarity with computerised systems.

Desirable criteria

1. Knowledge of patient information systems.
2. Basic understanding of clinical research.

Other

Essential criteria

1. Tactful and diplomatic.
2. Flexible.
3. Conscientious and hardworking.
4. Ability and willingness to learn.

Desirable criteria

1. Ability to support team in working to unexpected deadlines.

The closing date for this post may be extended if there are insufficient applicants or brought forward if there is a high volume of applicants.

We want to ensure that everyone who works at the Christie or uses our services is welcomed, valued and treated with dignity and respect. The Christie values diversity and is committed to ensuring equal opportunities for all and fair representation across the organisation at all levels. In support of these commitments, we particularly welcome applications from Black, Asian and other ethnic minority people and people with disabilities for this post. Appointment will be only on merit.

We are committed to creating a balanced and diverse workforce. As such we welcome and encourage applications from people of all backgrounds. Together we will foster inclusion and tackle inequity and health inequalities in cancer care.

As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy.

All positions within the Christie are subject to the receipt of satisfactory written references, medical clearance and evidence of your Right to Work in the UK. Some roles will require a Disclosure & Barring Service (DBS) check. Please note if you are successfully appointed to a post with this Trust, you will be required to pay for your own DBS Disclosure.

By applying for this post you are agreeing to The Christie NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job information will also be transferred into the national NHS Electronic Staff Records system. Please note, all communication regarding your application will be made via email, please ensure you check your junk/spam folders as emails are sometimes filtered there.

If you have not heard from us within four weeks of the closing date, I regret that on this occasion your application will have been unsuccessful.

The Inter-Authority Transfer (IAT) process is a critical and beneficial component of ESR and will form part of the recruitment process. In the event that you are successful following interview your previous NHS employment data, if applicable will be transferred from your current / most recent employer.

Overseas candidates wishing to apply for this position and who would require immigration sponsorship, may wish to self-assess the likelihood of obtaining a Certificate of Sponsorship for the post on the UKVI website.

You should be aware the Trust operates a No Smoking Policy and therefore employees are not permitted to smoke at work.

Employer certification / accreditation badges

Applicant requirements

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

1. Job Description and Person Specification (PDF, 167.5KB)
2. The Christie Values and Behaviours (PDF, 919.5KB)
3. Strategy Brochure (PDF, 1.0MB)
4. Travel to The Christie (PDF, 3.8MB)