Clinical Team Administrator

Employer: Tees Esk and Wear Valleys NHS Foundation Trust

Location: Harrogate, United Kingdom

Salary: Competitive

Closing date: 5 Apr 2025

Job Summary
An opportunity has arisen to recruit a highly motivated and experienced individual to a Team Administrator position working 37.5 hours per week supporting mental health services for children and young people community team in Harrogate.
You must have the Right to Work in the UK in order to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa and therefore the Trust is unable to offer sponsorship for this particular role.

Main Duties of the Job
You will be required to support and maintain standard systems and processes set out by the Trust. The successful candidate will need to have excellent IT and organisational skills and have a good knowledge and understanding of information systems. The ability to prioritise workload, work under pressure to meet deadlines and demonstrate a flexible, motivated attitude to work will also be essential. Very good interpersonal and communication skills at all levels are required.
The post holder will have contact with service users and members of the public and have an important role in helping the service to run efficiently.

About Us
We are the Mental Health & Learning Disability NHS Trust for County Durham and Darlington, Teesside, North Yorkshire, York and Selby.
From education and prevention, to crisis and specialist care our talented and compassionate teams work in partnership with our patients, communities and partners to help the people of our region feel safe, understood, believed in and cared for.
We nurture the recovery journey of anyone in need of our help. In Our Trust, everyone has a say in how they are supported and treated because we listen to every person in our care until they feel understood. Our patients, their families and carers work together with us towards better mental health.
We're committed to new thinking that improves the wellbeing of our region. We connect with our communities and partners to get mental health care right, in areas that really need it.

Job Responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

Person Specification

Qualifications
Essential

• Level 3 Qualification in relevant field or equivalent experience or willingness to work towards Level 3 qualification in Leadership and Management.
• Key skills/functional skills in literacy and numeracy Level 2 OR O Level (Grade C and above/New GCSE in Maths and English (Grade 4 to 9) are an essential requirement to be fully competent in the role. Where an applicant does not have the above qualifications or are unable to provide evidence of the certification, the applicant MUST achieve the required standards during their probationary period.

Experience
Essential

• Experience of working in an administrative environment (diary management, filing systems, meeting coordination, minute taking, data input, collating and presenting information).
• Customer Service experience (face to face, answering calls, correspondence).
• Experience of organising completing demands and workloads.
• Experience of setting up and maintenance of administrative systems and processes.
• Experience of working autonomously and proactively.

Desirable

• Experience of supporting staff.
• Experience of handling monies and working within financial guidelines.

Skills/Knowledge
Essential

• Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
• Comprehensive knowledge of Microsoft Office applications (Word, Excel and Outlook).
• Understanding of confidentiality and the associated legal and policy requirements.
• Demonstrate good organisational and diary management skills to include co-ordination of meetings and associated duties.
• Communicate effectively in the English language and demonstrate both verbal and written comprehension skills.
• Input data accurately / efficiently.
• Work on own initiative, prioritise work and consistently meet deadlines.

Desirable

• Knowledge of Trust systems.

Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details
Employer Name
Tees Esk and Wear Valleys NHS Foundation Trust
Address
Dragon Parade Clinic, 2 Dragon Parade, Harrogate, HG1 5BY