Clinical Services Assistant

Mooseheart Child City & School, Inc. is seeking a compassionate, detail-oriented Clinical Services Assistant to support the health and administrative needs of our students. This position plays a vital role in ensuring students receive timely, coordinated care and that medical records are accurately maintained in compliance with DCFS and ISBE standards.

Key Responsibilities:

• Provide first aid and basic care to ill or injured students under the direction of the Residential Community Nurse
• Notify Residential staff of upcoming medical appointments, diagnostic tests, and lab work, and ensure proper follow-through
• Schedule medical appointments and diagnostic testing as needed
• Maintain records of physicals, eye exams, and dental visits to ensure ongoing compliance
• Prepare psychotropic consent forms and medication review charts; track receipt and expiration dates
• Coordinate eyeglass orders and vision/hearing screenings
• Assist with medication pickups and fulfill OTC medication orders as directed by the nurse
• Track and manage monthly bubble packs and medical supply needs
• File medical records promptly and maintain accurate health cards for each student
• Clean and disinfect workspaces, update red medical binders biannually, and support infection control practices
• Prepare student admission and demission charts
• Communicate with healthcare providers via fax and maintain up-to-date correspondence
• Provide general secretarial support to the department (phones, visitors, mailings, supply orders)

Minimum Requirements:

• High school diploma or GED required

Education, Skills & Qualifications:

• CPR/AED and First Aid Certification (American Red Cross) required/will train if not certified
• Basic computer skills, including proficiency in Microsoft Excel
• Strong organizational and communication skills
• Ability to maintain strict confidentiality of medical records and patient information
• Experience in a school, healthcare, or residential setting preferred but not required

Must pass a required background and Psychological Evaluation.