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Clerical Assistant/WPO - MOR10546

Moray Council

Buckie

On-site

GBP 24,000 - 29,000

6 days ago

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An established industry player is seeking a dedicated individual for a temporary secretarial role at Buckie Harbour Office. This position involves providing essential clerical and administrative support, including managing personnel records and financial procedures. The ideal candidate will possess strong IT skills, particularly in Microsoft Office, and demonstrate excellent attention to detail. With a focus on teamwork and effective communication, this role offers a chance to contribute to a vital service while developing your skills in a supportive environment. If you're organized, self-motivated, and eager to learn, this opportunity is perfect for you.

Experience in a multi-disciplined office using relevant technology.
Intermediate to Advanced IT skills with Microsoft Office.

Provide secretarial, clerical, and administrative services.
Process personnel/payroll records and manage large volumes of paperwork.

Personnel Management

Financial Procedures

Intermediate to Advanced Computer Skills

General Administrative Duties

Effective Communication Skills

Attention to Detail

Customer Care Skills

Teamwork

4 SQA Standard Grades or equivalent

Microsoft Office

Excel

Access

Publisher

Job Description

To provide a secretarial, clerical, and administrative service for Buckie Harbour Office. This post involves processing personnel/payroll records, Sales Ledger, Purchase Ledger, computer use, and processing large volumes of paperwork on a weekly basis.

Harbours is part of Transportation Service.

Requirements

Personnel Management.
Financial Procedures.
Intermediate to Advanced level of knowledge of Computer Systems.
General Administrative Duties.

The Individual

Experience of working in a multi-disciplined office using relevant technology and equipment e.g., photocopier, Email, Intra/Internet.
Experience of using a range of computer packages including Microsoft Office, Excel, Access, Publisher.
Working knowledge of financial processes.
4 SQA Standard Grades or equivalent at level 3 or above including Arithmetic and English.
Intermediate level of IT skills - Microsoft Office Word and Excel.
Ability to meet deadlines with a high level of accuracy in work - attention to detail.
Well organized and able to act on own initiative as well as part of a team.
Willingness to gain knowledge and attend courses.
Self-confident and self-motivated.
Flexible in approach and open to different ways of working.
Effective communication skills both oral and written.
Accurate with figures.
Excellent customer care/people skills.
Working knowledge at Intermediate to Advanced level of Microsoft Office.
Ability to work as part of a small close-knit team.
Confident, efficient, and reliable.
Discreet and tactful.
Ability to relate well with all levels of staff.
Willingness to accept direction/delegation.
Appreciation, acceptance, and commitment to the importance of confidentiality.
Ability to work in a shared office.
Flexibility to meet the needs and demands of the service.
Ability to work in different offices depending on the needs of the service.

Temporary position for 6 months.

Closing Date: 4 April 2025.

Starting Salary: £24,995.10.

36.25 hours per week.

£13.26 per hour.

Proposed Interview Date: to be confirmed.

For further information contact Karen McGilly on 01343 563788 or karen.mcgilly@moray.gov.uk.

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