CHLH/2503/16 Records Manager

High Life Highland; Inverness; On-site; GBP 60,000 - 80,000; Full time

Job description

KEY DUTIES AND RESPONSIBILITIES INCLUDE:

1. Promote and implement an effective records management system to enable Highland Council and High Life Highland (HLH) to manage their records efficiently.
2. Maintain the Highland Council’s Records Management Plan to be compliant with the Public Records (Scotland) Act 2011.
3. To collaborate with the area archivists in the development of the Highland Council’s Hub and Spokes Strategy for Archives and Records; with particular emphasis on the maintenance of a Records Management Service in Wick, Portree and Fort William.
4. Proactively identify and monitor legislative, policy and best practice developments and trends which may impact on the Council or HLH, and initiate strategies to respond to them.
5. To develop and disseminate good practice in records management (RM) across the Council and HLH by the provision of guidance and training for staff at all levels in all services.
6. To maintain corporate retention schedules based on the model produced by the Scottish Council on Archives.
7. To oversee the provision of a full retrieval, transfer and disposal service to the Highland Council and HLH through the management of the RM Portal.
8. To manage the Records Centre in the Highland Archive Centre.
9. To manage satellite records stores in Inverness, Dingwall, Golspie and Nethy Bridge in association with Highland Council Gatekeepers and carry out 6 monthly audits.
10. To sit on the Information Governance Board (IGB) which oversees the management of the Council’s Information Management Strategy and its implementation across the Council.
11. To provide support to all elections managed by the Highland Council.
12. To provide support to the Highland Council’s Asset Rationalisation Project.
13. To collaborate with the Council’s Information Governance Manager to ensure that the Service adheres closely to the RM Service Delivery Schedule.
14. To undertake surveys and appraisals of Council records.
15. To assist the Highland Archivist in the development and implementation of the digital preservation strategy and associated systems for Highland Council and HLH.
16. To liaise with the Highland Archivist in the appraisal of records of the Council and its predecessors deemed worthy of permanent preservation.
17. To line manage other RM staff based at the Highland Archive Centre, and to support their training needs and CPD.
18. To ensure the implementation of appropriate Health and Safety measures particularly within the Records Centre and satellite records stores.