Buyer (Fixed Term) Surrey

Buyer (Fixed Term) Surrey (676197) Chertsey, England

Buyer

Fixed Term Contract

Surrey

Competitive

This role requires some flexibility during our busy season with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients, UKME ensures that the properties we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge and wants to join a fast-paced and high-performing team renowned for their approach and delivery of unparalleled service.

We are looking for a Buyer to undertake the following duties on a day-to-day basis:

Key Responsibilities

1. Continuously monitor office purchasing system, locating and collecting goods ordered by Client and ensuring timely delivery.
2. Visit shops and establish working relationships with staff and managers to get better service and assistance with sourcing and ordering items.
3. Ensure cost-effectiveness wherever possible when buying in bulk.
4. Source items directly from shops to speed up the process of getting orders to Client, ideally on the same day (when in residence).
5. Be aware of any outstanding orders that have not been located and continue to look for items when out of office in shops that may not have comprehensive websites.
6. Visit and log shops that stock frequently purchased items.
7. Liaise with Office Manager regarding any orders that we are unable to fulfil.
8. When a general request is made for us to provide samples of an item, visit multiple stores, take pictures of any suitable items on sale, and send to Office Manager to pass on to Client for approval and purchase accordingly.
9. Assist with planning and purchasing for Children's entertainment area working together with the Children's entertainment coordinator.
10. Collect receipts and visit relevant stores to obtain VAT claim forms on behalf of the Client. Forms should be filled in correctly with Client details and then passed on for signatures.
11. Ensure forms are taken to the airport and stamped correctly.
12. Copy completed VAT forms, store the copy for our records, and send off to relevant companies for refund.
13. Receive deliveries and ensure they are correct.
14. Pack with care and organize shipping of any items that need to be sent to Client.
15. Identify and organize the safe packing of any hazmat items separately from those of a safe nature.
16. Assist with restaurant bookings.
17. Help with any party planning.
18. Organize cars, drivers, and security as requested.
19. Maintain a clean and organized workplace.
20. Carry out word processing, filing, and any relevant computer-based administration including accurate job logging on company system.
21. Carry out any other reasonable requests as instructed by Management.
22. Ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues, and external providers, with particular emphasis on maintaining confidentiality.
23. Provide excellent customer service to all visitors and callers.
24. Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality. Liaise regularly with colleagues, supervisors, and managers to ensure an efficient and effective service is always delivered to the client.
25. Provide a highly customer-focused service to the company and client at all times.
26. Provide cover for colleagues during periods of absence.
27. Adhere to all Company policies and procedures, particularly regarding health and safety.
28. Any other duties as and when required.

Knowledge/Experience/Skills/Abilities

1. Previous office administration experience.
2. Previous experience processing invoices and dealing with stock control.
3. Strong IT skills including high competency with MS Office, particularly Word, Excel, and Outlook, and the internet.
4. Strong numerical skills.

Personal Attributes

1. Highly conscientious.
2. Strong time management, organization, and planning skills.
3. High level of written and verbal communication skills across all levels.
4. Enthusiastic and self-motivated with the ability to use initiative.
5. Highly flexible and adaptable.
6. Able to work under pressure with the ability to meet strict deadlines.
7. Reliable and punctual.
8. Highly professional and presentable.
9. Able to work well in a team and unsupervised.
10. Extremely confidential and discreet.
11. Able to follow instructions in a cooperative and accurate manner.
12. Logical and systematic.
13. Multi-task oriented – ability to administer work efficiently and timely across various projects simultaneously.
14. High level of customer service with an excellent telephone manner.