Buyer

Roles and responsibilities

The Buyer assists the Purchasing Manager in the day-to-day purchasing operations and to ensure that all departments of the hotel have adequate supplies to perform their duties in an efficient manner.

Responsibilities

• Maintaining a good relationship with all departments.
• Work closely with the Executive Chef and the Director of Food & Beverage to purchase the highest quality products while constantly searching for the lowest price.
• Work closely with Stores.
• Assist to supervise the day-to-day functions of the Receiving Clerk.
• Ensure that all purchase order requests are properly completed and approved before the items are purchased.
• Ensure that all items received by the hotel are properly documented in accordance with the company’s purchasing and receiving procedures.
• Negotiate food prices, place required daily food orders and ensure prompt delivery.
• Place regular liquor, beer, wine and soft drink orders as required.
• Handle general store and engineering related purchase requests.
• Generate purchase orders on approval requisitions and obtain necessary authorization and obtain the authorization from the Director of Finance and General Manager prior to processing these orders.
• Obtain competitive price quotations and confirm purchase availability.
• Assist Accounts Payable in researching any discrepancies on invoices.
• Obtain quarterly or as needed, competitive pricing quotes for Food & Beverage items.
• Process and file all Purchase Orders.
• Handle telephone inquiries.
• Maintain disclaimers, credit applications and vendor information.
• Maintain HACCP standards at all levels – from product sourcing to storage etc.
• Assist in conducting surprise audits in receiving and storage areas to ensure that HACCP standards are being maintained by staff.
• Prepare any reports as requested by management
• To perform any other duties that may be assigned from time to time by management.
  

Desired candidate profile

• Senior School qualification
• Specific training records in area of scope (Purchasing)
• Minimum 2 -3 years’ experience in purchasing/stores environment
• Knowledge of Purchasing System (preferably Moreton Bay)
• Excellent knowledge of Microsoft Office mainly Excel
• UAE driving license
• Knowledge of local UAE/Dubai market
• Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
• Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Exceptional organizational and time-management abilities, with a keen attention to detail.