Business Support Co-ordinator (Receptionist/admin)

Berrys

We are a team of forward-thinking chartered surveyors, town planners, architects, business consultants, heritage consultants, and engineers, offering all your property-related services under one roof. By working together, we deliver results.

Whether our clients are from the commercial, residential, or rural sectors, drawing on experience across all areas allows us to see the full picture. With a clear understanding of the challenges our clients face, and attention to detail that we apply to every aspect of a project, we can find solutions that maximize the potential of your land, property, and business, from outset to completion.

With offices across the UK and a strong reputation both locally and regionally for providing high-quality professional advice, we are dedicated to helping our clients navigate the ever-changing landscape of property.

Business Support Co-ordinator (Receptionist/admin) Role Profile

An excellent opportunity has arisen for an experienced receptionist and administrator in a busy property services business within the Shrewsbury office.

Duties will include although not be confined to:

• Answering incoming calls for Berrys and taking messages
• Meeting & greeting guests – show to meeting room
• Opening and logging of incoming post; administering outgoing post
• Processing of office invoices, purchase orders, and banking
• Logging business expenses on invoicing system
• Ordering of all office supplies
• Taking minutes and writing up minutes of office meetings
• Making appointments and co-ordination of electronic diaries
• Providing cover for other administration staff and assisting where necessary
• Updating client details on marketing database
• Help organizing seminars and conferences
• Dealing with inquiries for sales/letting properties, arranging viewings, and sending particulars when requested
• Collation of approved suppliers (contractors) and relevant insurances
• A range of Health and Safety duties – including H&S induction to new starters, administering online software training facility, testing and servicing fire alarms and associated items, keeping up to date PPE records
• Responsibility for ensuring the approved contractors list is up to date.
• Undertake Anti Money Laundering checks and keep the internal register up to date.

Business Support Co-ordinator (Receptionist/admin) Person Specification

We are looking for an enthusiastic, dynamic, and motivated individual with a “can-do” attitude. In particular, the following attributes are desirable:

• Excellent communication skills – first point of contact for Shrewsbury team and clients
• Previous experience in an administrative position / working on a busy reception desk
• Excellent telephone manner and interpersonal skills
• Experience of working with Microsoft Word and Excel to an intermediate/advanced standard
• Excellent organizational skills
• Ability to work unsupervised and be able to demonstrate initiative
• The ability to liaise with clients and staff in a professional manner
• Flexible, with a can-do attitude to tasks and hours

Business Support Co-ordinator (Receptionist/admin) Benefits

The role sits within a friendly and supportive team with opportunities to develop.

• We will offer an excellent salary for the right candidate reflective of your skills, qualifications, and experience
• We will pay all the appropriate professional memberships and fund your attendance at relevant CPD events and time off for approved training
• We provide Private Healthcare scheme for all
• We have an Employee Assistance Programme, including a health plan and annual flu jab
• We have an agile working philosophy allowing for a mix of remote and office working
• We provide an entitlement of 35 days holiday per annum (pro rata to working hours) inclusive of bank holidays
• An additional day off to celebrate your Birthday
• We also give an additional day of holiday for every 3 years of service
• Potential for discretionary bonus
• We provide an enhanced workplace pension scheme operated through The National Employment Savings Trust (NEST)
• Following successful probation period, access to employee loan and employee discount on Berrys services
• We offer salary sacrifice schemes for Electric Vehicles and Cycle to Work schemes

Hours: 37.5 hours per week, Monday-Friday, 8.30am - 5.00pm.

Closing Date: 26th November 2024

• Please note that we may close this role early, if sufficient applications are received, therefore it is recommended to apply early if you match the criteria.