Business Operations Administrator

BAE Systems; South Ribble; Hybrid; GBP 30,000 - 36,000; Full time

Job description

Job Title: Business Operations Administrator

Location: Samlesbury. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

Salary: £30,950+ Dependant on experience

What you’ll be doing:

• Carry out a range of business support activities and daily operational matters that directly support the Academy (ASK) and Early Careers provision.
• Responsible for the Academy for Skills & Knowledge room booking system and Matrix inbox queries.
• Lead and coordinate activities that support marketing and engagement.
• Support Early Careers financial control and day-to-day coordination of appropriate cost-base requirements.
• Raising Purchase Orders via procurement system (Coupa).
• Reporting key KPI’s and presenting accurate data-led analytics around facility utilisation and capacity.
• Administer ASK operational meetings and business planning activity.
• Stakeholder liaison across the Academy for Skills & Knowledge matrix structure that includes Facility Management teams, Security, Early Careers and Audio-Visual teams.
• General administration and support to the ASK Business Operations Lead.

Your skills and experiences:

Essential:

• Experience of working in a customer-focused delivery environment.
• Proficient in the use of Microsoft Word, Excel, and PowerPoint.
• Excellent communication skills and the ability to interact with people at differing levels of the organisation.
• Ability to work effectively within a small team.

Desirable:

• Knowledge of Tableau reporting tool.
• Experience of using Coupa procurement system.
• CIPD L3 and/or AAT L2 desirable or willing to work towards.

Benefits:

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans, and shopping discounts – you may also be eligible for an annual incentive.

The Business Operations team:

This is a unique role that will provide you with the opportunity to carry out a range of different activities working with multiple stakeholders which includes operational service of excellence to ASK users. This is a fast-paced environment, where no two days are the same, and you will be able to help drive the Early Careers Operations, making the role your own and demonstrating your exceptional skill set for the role.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities, and LGBTQ+ individuals. We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 21st April 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.