Business Assistant, Almondbank House, Perth - PKC12560

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Business Assistant - PKC12482
£23,819 - £24,889
Almondbank House, Perth

We are seeking a dynamic Business Assistant with excellent communication skills to work as part of a small Business Support Team.

You will provide administrative support for various professional staff based within Almondbank House, Lewis Place, Perth.

Multi-disciplinary teams are co-located there who provide a wide range of services to children, young people and families.

You will come into contact with a variety of people, including families attending the building for contact meetings.

This is an exciting opportunity to stretch your range of administrative skills, for example, managing room bookings, inputting data onto different electronic systems and using Microsoft Office packages extensively. There is also an opportunity to learn about financial transactions (from placing orders on our ordering system to issuing funds to social care and social work staff).

Skills & Experience Required

Practical skills required for this post include:

• Customer Service - dealing with telephony enquiries and receiving visitors to the building, dealing with housekeeping arrangements.
• Word processing using all aspects of Office 365 Word application.
• Excel spreadsheet work, manipulating information.
• Inputting data onto social work practitioner system (training will be provided).
• Formatting reports.
• Finance work e.g. petty cash handling, placing orders.
• Recording Actions at meetings either in person or from MS Teams recordings.

We are seeking a highly organised, self-motivated and pro-active Business Assistant with a friendly and approachable manner. With an ability to demonstrate a high level of accuracy and attention to detail, you will be very good at multi-tasking and an enthusiastic team player.

As you will be coming into contact with children, young people and their families, you must have excellent customer service skills and be able to work effectively under pressure.

As you will be exposed to confidential information, you must be able to have an appreciation for tact and follow information security protocols.

You must have a good standard of general education (including Standard Grade, or equivalent, in English, Arithmetic or Maths) and it would be beneficial if you have an administration qualification.

You should have a willingness to undertake further training/education.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.

Next Steps

We would love to hear from you and would encourage you to get in touch with Lorraine Kelly, Business & Management Officer on 01738 783496 to find out more.

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External candidates are required to provide contact details for 2 references, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland form.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.