Business Analyst - HR & Payroll Transformation
Job summary
Seeking an experienced Business Analyst to support an HR & Payroll transformation program. You will analyse processes, define requirements, assess impacts, and drive business change for seamless integration.
Key skills required for this role
Process Mapping - Requirements Gathering - HR & Payroll Systems - Change Management
Job description
Gattaca Projects is currently seeking an experienced Business Analyst to join their team and support a major HR and Payroll transformation programme. This contract role focuses on analysing and mapping As-Is vs. To-Be processes, conducting impact assessments, and documenting requirements to ensure the transformation delivers tangible improvements across HR and Payroll functions. The successful candidate will act as a bridge between technical teams, business stakeholders, and external partners, leveraging Business Analysis and Business Architecture skills to drive seamless integration and effective process transformation.
Key Responsibilities:
- HR & Payroll Process Optimisation:
- Analyse and document current HR and Payroll processes and IT systems, identifying inefficiencies and areas for improvement
- Conduct As-Is vs. To-Be process mapping to define future-state workflows and system interactions
- Perform impact assessments of proposed process changes on stakeholders, systems, and compliance
- Collaborate with HR, Payroll, and IT teams to design and embed new processes that align with best practices
- Work closely with platform and product teams to ensure Agile delivery methodologies align with transformation objectives
- Ensure clear communication and effective integration between IT and business teams
- Requirements Gathering and Change Management:
- Capture, define, and document business and system requirements for HR and Payroll transformation initiatives
- Support teams in understanding and implementing process changes through well-documented requirements and user stories
- Facilitate workshops with stakeholders to gather requirements and validate proposed solutions
- Assist in defining test cases and validating solutions during system implementation and rollout
- Ensure stakeholder alignment and effective change adoption by collaborating closely with HR, Payroll, IT, and external vendors
- Value and Benefit Realisation:
- Define and track key performance indicators (KPIs) to measure the success of process improvements
- Assess the impact of implemented changes on efficiency, compliance, and employee experience
- Provide insights and recommendations to maximise the return on investment for HR and Payroll transformation initiatives
- Develop reports and presentations for senior stakeholders to communicate progress, risks, and benefits
- Project Coordination and Leadership:
- Act as a key liaison between HR, Payroll, IT, and third-party vendors to drive transformation initiatives
- Support the coordination of design, scoping, and testing activities across multiple teams
- Provide structured project updates and documentation to ensure alignment with broader business goals
- Collaborate with finance teams to model the cost and resource implications of proposed changes
Job Requirements:
- Proven experience in Business Analysis, particularly in HR and Payroll transformation projects
- Strong expertise in process mapping, workflow optimisation, and impact assessment
- Ability to translate business requirements into functional specifications for IT teams
- Experience working across multiple stakeholders, including HR, Payroll, IT, and third-party vendors
- Familiarity with HR and Payroll systems (e.g., Workday, SAP SuccessFactors, Oracle HCM, ADP, or similar)
- Advanced stakeholder management skills, with the ability to engage both technical and non-technical teams
- Strong project coordination capabilities, including the ability to lead initiatives without formal project management support
- Ability to define success metrics and track the realisation of business benefits
- Proficiency in creating executive-level presentations and strategic insights
Desirable Skills:
- Familiarity with UK employment law, payroll compliance, and HR best practices
- Experience with IT systems integration and third-party vendor management
- Knowledge of data analytics and reporting tools for HR and Payroll functions
- Exposure to Agile methodologies and tools such as JIRA and Confluence
- Experience in IT governance, compliance, and security principles related to HR data
Competitive salary, and a wide range of benefits