Business Administrator

About The Role

Business Administrator

• Warrington
• Permanent
• Full time (37.5 hours) with flexible working and core hours

Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a Great Place to Work employer, with our people at the heart of everything we do.

Our Energy business specialises in delivering major high-profile projects across the globe and there has never been a more exciting time to join our team. The energy sector is at a pivotal point in history, moving from what was once heavy industrialised, to focusing on innovation and technology. Our teams are at the forefront of the change, managing life changing projects in Solar, Hydrogen, Nuclear, Renewables and Defence, and we want you to be part of that too.

Our business support team are fundamental in ensuring the smooth delivery of our operations and unpinning the senior management team on a day-to-day basis. We are looking for a Business Administrator to join our team to learn and grow alongside us as we take on bigger and more challenging projects.

Your day to day will include

• Collation of resource timesheets and management of various time booking trackers in accordance with each project worked on.
• Project Spends monitoring and invoice preparation on a monthly basis.
• Internal fee forecasting for all project work.
• Expenses validation against contract terms.
• Regular contact and communication across both our client base and the Gleeds Energy team.
• Meeting regular month-end deadlines in the form of internal and external invoicing / external client reports and trackers.
• Conversion of CV’s and documents for bids and tenders.
• Management of booking and coordinating travel and hotel bookings.
• Credit Control management.
• Monthly internal overtime reporting.
• Opening new project numbers, as and when required, ensuring all of the required Contracts/ Purchase Orders/paperwork etc are in place in preparation for billing.
• The role may also involve the preparation of monthly reports including social value, purchase order analysis, payment timescale compliance and safety statistics.
• Ad hoc office administration.

About You

What we are looking for in applications

• Eagerness and enthusiasm to learn and grow in a role
• Experience of all MS Office packages with particular emphasis on strong Excel skills.
• Attention to detail in everything you do and create, it’s vital we get documents and financials correct first time
• Experience of working within a team as well as the ability to work on your own initiative.
• Excellent communication skills are a “must” as you will be dealing with a range of staff across the Gleeds organisation, and clients, on a regular basis.

Qualifications:

GCSE qualifications in English and Maths level 4 or grade C above

What we can offer you

• Clear opportunities to develop and grow your career through training and further qualifications
• Fantastic networking opportunities to grow your personal brand and expand your understanding of the industry
• Generous holiday allowance plus the option to purchase additional days through the holiday purchase scheme.
• Highly competitive salary and the opportunity to increase this through continuous reviews
• Employee Assistance Programme to ensure your health and personal well-being comes first
• Our global travel scholarship programme gives you the unique opportunity to gain global experience
• Flexible working arrangements to ensure you have a healthy work-life balance
• Volunteering opportunities to engage with your local community or charitable organisations
• Unparalleled support from central teams and a company that is recognised as Great Place to Work

About Us

About us

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 75 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work:

• Professionalism with personality
• Excellence with humility
• Innovation with agility

We’re an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status or gender.

We recognise the importance of work/life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.