Business Administrator

SHEIN; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job description

About Us

You will join part of the Manchester based SHEIN brands Musera & Musero. Founded in 2023 and launching in January 2024, Musera has quickly become one of the best-performing brands on the SHEIN platform. With a focus on innovation, trend-driven designs, and a fast-paced approach to growth, Musera offers exciting career potential in an ever-evolving and high-energy environment. This is your chance to join a brand that is shaking up the UK fashion market.

Position Summary

We are seeking a skilled and dynamic Business Administrator to join our growing team in Manchester. As a Business Administrator, you will play a vital role in ensuring smooth and efficient operation. You will be responsible for overseeing various administrative tasks, managing daily operations, and providing support to our staff and clients. The ideal candidate will possess exceptional organizational skills, a strong attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.

Job Responsibilities

1. Provide comprehensive administrative support to ensure efficient office operations. This includes managing calls, emails, and correspondence, organising meetings and appointments, and maintaining accurate records and files.
2. Oversee the day-to-day functioning of the office, including supply and asset management, facility management, and coordinating with external vendors and service providers. Responsible for budget execution at the site to ensure adherence to EOY targets.
3. Coordinate and manage travel arrangements and accommodation for staff members.
4. Support HR functions, such as maintaining employee records, processing paperwork, and assisting with onboarding new hires.
5. Maintain and update databases, spreadsheets, and other records with accuracy and attention to detail. Generate reports, analyse data, and present findings to support informed decision-making.
6. Assist with financial tasks such as processing invoices, managing expenses, and reconciling accounts relative to business administration. Collaborate with the finance and expense team to ensure accurate and timely financial documentation.
7. Serve as a liaison between internal teams, clients, and external stakeholders. Facilitate effective communication by drafting memos, presentations, and reports. Ensure timely and accurate dissemination of information.
8. Maintain knowledge of company policies, procedures, and regulations. Assist in implementing and enforcing compliance standards to ensure adherence to legal and ethical obligations.
9. Foster a positive and inclusive staff experience by organising and coordinating cultural festivals and celebrations, promoting diversity and cultural awareness within the organization.
10. Assist in the implementation of Workplace Experience standards to achieve employee satisfaction in the office.
11. Oversee implementation of certain initiatives on administrative and workplace wellness for the EMEA countries.
12. Front of house reception.

Job Requirements

1. Bachelor's degree in Business Administration, Management, or a related field is preferred. Proven experience in an administrative role, preferably in a business setting, will be advantageous.
2. Background in Facilities management is a strong plus.
3. Strong organisational abilities with a keen eye for detail. Ability to prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
4. Excellent verbal and written communication skills. Ability to effectively interact with individuals at all levels of the organisation, as well as external stakeholders.
5. Proficient in using office productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools. Experience with data management and reporting software is a plus.
6. Strong analytical and problem-solving skills. Demonstrated ability to think critically, identify issues, and propose effective solutions.
7. Ability to thrive in a fast-paced and dynamic work environment. Flexibility to handle changing priorities and willingness to take on new responsibilities as needed.
8. Demonstrated integrity and ability to handle sensitive information with confidentiality and professionalism.

Shein Distribution UK Ltd is an equal opportunity employer committed to a diverse workplace environment.