Business Administrator

DP World in the UK is at the heart of Britain’s trading future, providing the right trading infrastructure, smart logistical solutions, and the benefits of freeport status to our customers.

An exciting opportunity has arisen within our Operations Department for an experienced Business Support professional. Our Business Support Administrator will report into the office manager. Our successful candidate will complete administrative duties to assist all departmental functions within the Operations Business Unit; encompassing Terminal Operations, Technical Engineering, Civil Engineering, IT, Facilities Management and Health & Safety and other ad hoc departments as and when required.

We’re looking for an approachable, polite and confident team player who has intermediate knowledge of Microsoft Word and PowerPoint packages to competently use computer software to create documents, databases, spreadsheets and presentations.

Location: Stanford le Hope

Hours: Full-time, 37.5 hours per week (Mon-Fri)

Contract: Permanent

Closing Date: 30 November 2024

How you will contribute:

• Support the Office Manager with low-level projects.
• Prepare information and data for meetings and presentations.
• Maintain and update accurate soft and hard copy files and records, including document control.
• Take notes, minutes, and action lists for meetings, ensuring follow-up and closure of actions.
• Ensure procurement and provision of PPE and workwear for new starters, including issuing PPE lockers and assisting with queries.
• Maintain adequate stock for vending machines across the port and ensure regular replenishment.
• Handle accounts payable queries, update biweekly AP reports, and receipt services as instructed.
• Address queries from emails and support team members.
• Assist the Office Manager in arranging social functions and staff events.
• Coordinate, prepare, and process purchase requisitions and supplier invoices.
• Complete and submit expenses accurately and timely, ensuring cross-charging where necessary.
• Plan and coordinate travel arrangements, ensuring compliance with company policy.
• Enrol new starters on vending machine use and book fleet vehicles.
• Manage meeting rooms and associated support.
• Perform general administrative duties such as filing, typing, post, printing, and document preparation.
• Arrange meetings, book facilities, and organize refreshments.
• Handle any other ad hoc administrative tasks.
• Update electronic communication boards.

What you will bring:

• Business Administration or similar qualification or experience.
• Experience in an industrial/manual environment advantageous.
• Ability to manage high workloads at times with conflicting deadlines.
• An approachable, confident team player.
• Good telephone manner.
• Ability to demonstrate initiative, flexible attitude, organisational skills and attention to detail.
• Ability to take ownership of work as well as display a willing and 'hands-on' approach.
• Effective and strong communication skills, both orally and in writing.
• Intermediate knowledge of Microsoft Word and PowerPoint packages to competently use computer software to create documents, databases, spreadsheets and presentations.
• Good English language and numerical skills.
• To be an ambassador for the company at all times internally and externally.
• Eligibility to work in the UK.

Compensation

DP World offers exciting and challenging roles within a growing international organisation. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.

About DP World

Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.

With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.

We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.

DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves. So, please come as you are. We can’t wait to meet you.