Brokerage Specialist

Job Title

Brokerage Specialist

Job Description Summary

We are seeking a Brokerage Specialist to support a market-leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings. It is a multifaceted role requiring strong organizational skills, plus the ability to take some initiative and multi-task in a fast-paced environment. The Brokerage Specialist will be trained and become highly proficient with the internal systems including team’s database, as well as Workday, Salesforce, Microsoft and Adobe applications. This position offers the opportunity to gain knowledge and experience in commercial real estate plus growth potential within a well-established Brokerage team in Stockton.

Job Description

Administrative Functions

• Prepare AIR Forms - Purchase and Sale Agreements, Leases Agreements, Tenant Estoppels and Disclosures (Property Information Sheets and Seller’s Mandatory Disclosure)
• Draft Listing Agreements – Cushman & Wakefield and AIR Forms. Coordinate with Legal Department and management to finalize for execution and tracking
• Prepare and format Letters of Intent, Proposals to Lease or Purchase, Counter Responses and other Transaction Related Correspondences
• Coordinate closed deal submission to the Deal Desk
• Organize all agreements, property information and due diligence materials for each pursuit and transaction
• Support timeliness of team’s deliverables
• Coordinate marketing efforts with corporate marketing functions including compiling case studies, client information & maintaining an up-to-date library of content
• Submit key transactions to corporate PR service & manage personal social media posting
• Create, enter and maintain listings in external listing multiple services (AIR, LoopNet, and CoStar)
• Maintain and account for our subscription with LoopNet and our team’s listings posted within
• Maintain team’s internal active list of property listings and pursuits
• Respond and Track Inquiries on all of the team’s listings using a client relationship management database
• Prepare property surveys, tour books, property flyers/brochure and other marketing materials as needed
• Research availabilities and comps in listing multiple service and internal Cushman & Wakefield database
• Prepare revenue forecasting information on brokerage team revenue as directed by the Operations Manager

Maintain Team’s Internal Database

• Manage the subscription and function of the internal database
• Input and update contacts information in internal database
• Create targeted mailers from internal database
• Enter data to prepare weekly marketing updates and activity reports for clients

Day-to-Day Office Operations

• Collect and distribute mail and packages
• Maintain breakroom & copy room supplies
• Coordinate any onsite meetings by scheduling conference rooms & catering on an ad hoc basis
• Answer and direct phone calls to the appropriate broker or department

Requirements:

• Bachelor’s degree or equivalent
• California Real Estate Salesperson's license, or ability to obtain within 6 months. Equivalent real estate industry experience acceptable.
• 3-5 Years’ experience in marketing, administration or related field; or similar combination of education and experience
• Excellent oral and written communication skills
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service

Physical Requirements:

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day
• May involve periods of standing, such as operating at machines including copiers, scanners, binding, cutting, and folding
• Some overtime may be required
• Regularly required to lift supply boxes; some could weigh up to 30 pounds
• Extensive walking through out the office
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays