Branch Office Representative

At Rosenxt we provide holistic solutions for integrity management of offshore structures, including comprehensive engineering and fitness for service (FFS) assessments, risk-based inspection (RBI) strategies and structural health monitoring (SHM) support. Our approach is driven by technology, automation, and industry expertise to deliver rapid, reliable insights for informed decision-making.

To strengthen our new Aberdeen office, we are looking for a highly organized and proactive

Branch Office Representative

to manage administrative processes, coordinate office operations and support our local engineering and consulting teams.

As a Branch Office Representative, you will be the first point of contact for local stakeholders and oversee the day-to-day administration of our branch office. Additionally, you will take over responsibility for the local proposal coordination, including providing essential administrative support throughout the proposal and contract process, ensuring data accuracy and efficiency.

What You Can Expect
Branch Office Representative

• Serve as the first point of contact for local stakeholders and organizations, universities, and network partners
• Oversee day-to-day office operations, ensuring a smooth and efficient working environment
• Act as the liaison between our corporate back office functions (Marketing & Communication, Facility, IT, HR, Finance) and the local office
• Manage office inventory in accordance with Rosenxt’s Marketing Guidelines
• Plan and coordinate office infrastructure needs (e.g. waste management, energy consumption) in collaboration with the Facility department
• Organize and manage office supplies and equipment to support daily operations
• Welcome and assist new employees during their onboarding process

Proposal and Contract Administration

• Maintain and update proposal and contract information in the Rosenxt Business Software
• Register projects, inquiries, proposals, and contracts/Purchase Orders
• Ensure data accuracy by performing regular quality checks and requesting updates as needed
• Facilitate effective communication with internal teams to ensure a smooth proposal process
• Keep track of referenced projects, including services, pricing and related details
• Preparation of proposal and contract materials

What You BringTo become part of the Rosenxt family, you are capable of working independently without supervision. Moreover, you should bring with you:

• Degree or diploma in Business Administration preferable
• Several years of experience in office administration, HR and proposal support
• Strong organizational skills with proactive and structured approach
• Ability to manage multiple tasks and communicate effectively with internal and external stakeholders
• Proficiency in Microsoft Office and experience with business software application (ERP)
• Experience in using accounting software (like Xero, MYOB or equivalent)

Look forward to

• Development opportunities and career opportunities in a global, innovative, and long-term oriented group of companies with family character
• Flexible working time and home office possible
• An open, informal corporate culture, where we celebrate success with social events
• Company Pension scheme with 10% employer deduction in addition to the base salary
• Company sponsored life insurance and private medical insurance
• Competitive remuneration package with regular reviews to ensure we are rewarding at the right level in line with the market

More Information About The Rosenxt Group Please Click Here
www.rosen-nxt.com