Billing Specialist

Girl Friday Creative Agency; Aberdeen City; On-site; GBP 25,000 - 35,000

Job description

Company Description

About us
Every day, the oil and gas industry's best minds put more than 150 years of experience to work to help our customers achieve lasting success.

We Power the Industry that Powers the World
Throughout every region in the world and across every area of drilling and production, our family of companies has provided the technical expertise, advanced equipment, and operational support necessary for success now and in the future.

Global Family
We are a global family of thousands of individuals, working as one team to create a lasting impact for ourselves, our customers, and the communities where we live and work.

Purposeful Innovation
Through purposeful business innovation, product creation, and service delivery, we are driven to power the industry that powers the world better.

Service Above All
This drives us to anticipate our customers' needs and work with them to deliver the finest products and services on time and on budget.

Job Description
NOV is looking for a Billing Specialist based in Aberdeen.

As part of a new Centralized Billing function at NOV Downhole Technologies, the successful candidate will be responsible for the billing process across the Europe & CIS area. Ownership of the billing process from document review and acceptance to raising of invoices against each transaction for sale, rental, and service.

Pivotal to improving current processes to ensure accounts receivable trends remain positive or are improved if required.

Attention to detail is critical in this role, and it will be key to take ownership of time management on each billing transaction to assist with making a vital impact on the cash flow profitability of the area.

Duties & Responsibilities

• Communicate across the area with multiple stakeholders to ensure all transactions are being billed in a timely manner.
• Collate and audit all documentation relevant to each transaction for the billing process.
• Ensure local ledger, country, and tax requirements are being adhered to for all transactions.
• Accurately bill transactions for sale, rental, and service within NOV's relevant systems, JDE and TAT, and produce the relevant invoice associated.
• Ensure all invoices are appropriately sent/uploaded per requirements of customer, with backup documentation to be retained.
• Communicate with local ledger teams regarding revenue and associated cost recognition for invoicing and accruals.
• Proactively review and maintain follow-up on outstanding invoices prior to late payment status.
• Communicate with finance and area team on outstanding AR, providing input and action where required.
• Investigate and actively problem-solve on any open AR issues across the area.
• Process any required credit orders within JDE and TAT and obtain relevant approvals and backup documentation.
• Maintain and take applicable steps to clear the unbilled usages for the area on rental transactions.
• Monitor customer accounts regarding credit limits and take appropriate actions where required.
• Take initiative with regards to improving payment times on customer accounts.

Qualifications
Required profile:

• Standard Grade Level of Secondary Education or equivalent (Essential)
• Technical qualification related to the job role (Desirable)

Experience:

• Previous experience within a similar administrative job role (Essential)
• Experience of NOV JDE and TAT Systems (Desirable)

Skills, training, or special knowledge:

• Computer literacy including good knowledge of Microsoft applications (Essential)
• Good communication skills (Essential)
• Good organization skills (Essential)
• Good attention to detail (Essential)

What We Offer
Health & Wellbeing:

• 30 days holiday plus 4 bank holidays
• Private Medical Insurance
• Employee Assistance Programme

Finance & Protection:

• Pension Plan
• Income Protection
• Life Assurance
• Personal Accident

A flexible benefits program for you and your family through salary sacrifice:

• Dental Insurance
• Healthcare Cash Plan
• Partner Life Assurance
• Critical Illness
• Retail vouchers
• Gym membership
• Cycle to work
• Travel insurance