Billing Coordinator

Airswift; Manchester; On-site; GBP 80,000 - 100,000; Full time

Job description

About Us

Airswift is the leading workforce solutions provider to the STEM industries. For over 40 years Airswift has been transforming lives through the provision of international workforce solutions to STEM industries. Today, we are an integrated team of over 900 employees across 37 countries, supporting over 8,000 contractors globally.

We are a people business – we transform lives through the world of work. We care about wellbeing, community engagement and our planet – we plant a tree for every person placed in a job globally! We have a passion for growth, including investing in the development of our people.

We support professionals looking for jobs with exceptional firms in the technology, construction and engineering sectors.

Role Description

If you are looking for your first step into the world of accounting and finance, this position is perfect for you. This sales ledger-focused, entry-level role is responsible for the invoicing of specific client accounts across the EMEA region.

Principle Accountabilities:

1. Managing multiple clients across the EMEA region.
2. Ensure accurate and timely billing.
3. Adhering to strict client invoicing requirements.
4. Processing of recharge invoices whilst working closely with the Service department.
5. Following up with clients to confirm invoice receipt.
6. Correct VAT application across several different countries.
7. Actively chasing invoice pre-approvals and SES.
8. Ensure current banking details are stated on invoices, as per region, currency and funding.
9. Ensure all invoices and backups are filed in a shared drive and maintained for auditing purposes.
10. Purchase order tracking and analysis.
11. Resolving internal and external queries promptly.
12. Completing submittal logs in a timely fashion and attending weekly submittal meetings with the Billing Manager.
13. Review new client contracts with the Billing Manager to ensure all requirements are captured.
14. Building relationships internally and externally to ensure a smooth billing process.
15. Work closely with both the Payroll and Credit Control departments to reduce DSO figures.
16. Work to month-end deadlines.
17. Monthly Sales Ledger Closures.
18. Produce and reconcile month-end reports.
19. Meet accuracy targets in line with KPIs.
20. Ad hoc duties as and when required.

Skills, Knowledge, and Experience:

1. Strong attention to detail.
2. Good communication skills.
3. Ability to work in a challenging environment with the ability to meet deadlines and adapt to changing priorities.
4. Good team player with the ability to drive changes and improvements.
5. Excel and Word knowledge are preferred but training will be given.

What we can offer you!

1. Attractive monthly base salary + competitive commission/performance bonus.
2. Genuine career progression opportunities, either locally or globally!
3. World-class training programmes and development opportunities.
4. Virtual Onboarding Events exclusively for new hires.
5. Team driven environment, supportive culture with a focus on work-life balance.
6. Career breaks available after one year.
7. Real-time recognition through our employee reward platform.
8. Mental Health First Aiders to signpost you to support when you need it.
9. Yearly destination trips as part of our High Flyers program (Dubai, Buenos Aires, etc…)
10. Charity days for various important causes such as Relay for Life and Earth Day.

Our Core Values:

1. Growth - In life and business, one must grow to flourish and achieve high ambitions. Growth requires change, challenge, risk and sacrifice - we will always choose growth.
2. Life – Above all else, we value life. The quality of life, both in and outside of work, profoundly influences our well-being and our impact on the world.
3. Excellence - We deliver, holding ourselves accountable for results. Our customers see excellence in everything we do.
4. Integrity - We are ethical, open, honest and authentic. People trust us to do the right thing for the right reason.

Visit our website and social media to find out more! - www.airswift.com

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Diversity & Inclusion
At Airswift, we believe that diversity is critical to our success and makes us a great place to work. We are committed to building an equal opportunity workplace, the more inclusive we are - the better our work will be.

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