Bank PA to Senior Operational Estates Managers

University Hospitals Dorset NHS Foundation Trust; Bournemouth; On-site; GBP 26,000 - 30,000; Part time

Job description

Job Summary

The post holder is the PA to the Senior Operational Estates Managers on bank, which provides comprehensive and confidential administrative and secretarial services to enable them to carry out their role effectively.

The post holder will undertake the co-ordination and control of common support processes/systems including departmental procedures, training and health & safety and will be required to communicate effectively with other departments and external agencies. This role requires a high level of discretion and the ability to work unsupervised and to exercise initiative, a sense of accountability accompanied by an ability to work under pressure and prioritising tasks effectively whilst working to deadlines.

Main duties of the job

The Estates administrative team provides secretarial services directly for various Managers and Supervisors, administration services for the Estates teams as required. Full details can be found in the attached job description.

About Us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

Date posted

29 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Bank

Working pattern

Part-time, Flexible working

Reference number

153-TBS00083

Job locations

University Hospitals Dorset (all sites)
Bournemouth
BH7 7DW

Job Description
Job responsibilities

Please see attached job description and person specification for full details of the requirements of this role.

Person Specification
Qualifications Essential

• Relevant vocational level 3 qualification or equivalent demonstrable experience
• GCSE or equivalent in English and Mathematics

Experience Essential

• Previous experience as a PA to a Director or Senior Manager
• Experience of managing diaries
• Ability to work within tight deadlines and proven skills in personal time management

Desirable

• Experience of minuting meetings, face to face and virtually
• Experience of organising events

Technical Skills Competencies Essential

• Advanced IT skills including Microsoft Office applications

Desirable

• Experience using ESR, e-Proc and other Trust/NHS systems

Personal Essential

• Commitment to providing a high standard of efficient office practice ensuring a quality service is provided at all times
• Strong attention to detail
• Confident - able to deal with individuals in senior roles and in difficult situations

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details
Employer name

University Hospitals Dorset NHS Foundation Trust

Address

University Hospitals Dorset (all sites)
Bournemouth
BH7 7DW

Employer's website

https://www.uhd.nhs.uk/careers