Band 4 Medical Secretary - Upper GI Surgery

Band 4 Medical Secretary - Upper GI Surgery

University Hospitals Birmingham NHS Foundation Trust

We have an exciting opportunity to recruit a motivated and passionate Medical Secretary/PA to our friendly Upper GI Team, to provide secretarial and administrative support to two Consultant Surgeons. This is a twelve month fixed-term post to cover maternity leave. The Upper GI Service provides a high level of care and management to patients with diagnoses of cancer and benign conditions.

The post holder will need to possess excellent typing and administrative skills, with previous secretarial experience and excellent communication and teamwork skills. Excellent time management and prioritisation skills, as well as attention to detail, are also essential in order to meet Trust Targets and tight deadlines. The post holder will work under indirect supervision and will directly contribute to and coordinate the efficient running of the service, ensuring that a seamless approach to patient care is delivered.

If you are interested and would like to arrange an informal visit or chat, then please contact Vicky Jones on 0121 371 5882 or email victoria.jones3@uhb.nhs.uk.

We look forward to receiving your application.

Main duties of the job

1. Typing of clinical and administrative letters.
2. Management of waiting lists and theatre lists.
3. Booking/Management of Outpatient appointments.
4. Opening and distribution of incoming mail, using judgement to decide which are for urgent action.
5. Diary management.
6. Prioritise own workload to meet services needs and deadlines.
7. Provide effective communication via telephone, face to face and email.
8. Meeting Trust Targets.
9. Ensure that Mandatory Training is completed as required.
10. Data Protection and confidentiality in line with Trust policy and procedures.
11. Adhering to Trust Values.

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

• Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
• Offering our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

University Hospitals Birmingham is a Smoke-Free premises hospital.

Job responsibilities

Please note for a specific detailed job description for this vacancy please see attached job description.

Person Specification

Qualifications

• Good General Education (eg. GCSE English and Maths A-C) GCSE Level 9-4
• Business Administration NVQ level 3 or equivalent experience in a clerical environment
• AMSPAR Certificate/equivalent qualification or equivalent knowledge of medical terminology
• Working knowledge of medical terminology

Experience

• Experience of working as a Medical Secretary
• Experience of dealing with the Public/Customer service experience
• Experience of working with a range of Microsoft Office packages (e.g. Word, Excel and Outlook)
• Experience of using IT systems
• Experience of working in Healthcare
• Good Organisational skills
• Able to use own initiative and deal with the unpredictable
• Able to work under pressure and to multi-task
• Able to work to deadlines

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals Birmingham NHS Foundation Trust