Band 4 Medical Secretary - Mood Disorder Services (Band 4) - Administrative Services - Birmingh[...]

Band 4 Medical Secretary - Mood Disorder Services

Band 4

Main area: Administrative Services Grade Band 4

Contract: Fixed term: 12 months (N/A)

Hours: Part time - 22.5 hours per week (Thursdays, Fridays, Mondays and Tuesdays - working hours to be discussed)

Job ref: 436-6921067

Site: The Barberry Centre

Town: Birmingham

Salary: £26,530 - £29,114 per annum, pro rata

Salary period: Yearly

Closing: 03/03/2025 23:59

Please note that this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Job Overview

An exciting opportunity has arisen for an experienced and highly motivated administrator/secretary to provide a comprehensive secretarial service to the lead Consultant Psychiatrist and members of the medical team within the specialist Mood Disorders service.

The post holder will support the Mood Disorders team to deliver a clinical service which includes out-patient care, IV Ketamine and transcranial magnetic stimulation treatments, and assist in managing the appointments of patients being considered for clinical trials.

The post holder will be responsible for undertaking a wide range of administrative and secretarial duties, including the receipt of all correspondence, booking of new patient appointments, diary management, organization of meetings, attendance at MDT weekly meetings, and the clinics administration. The audio transcription and text processing of clinical letters, reports, and other correspondence as required by the medical team will also be part of the role.

You will act as a focal point of contact and be responsible for the dissemination of information, messages, and inquiries for the mood disorders team, liaising with multidisciplinary team members, research teams, other health professionals, and staff within the Trust, GPs, Social Workers, Service Users, Carers, and any other appropriate external agencies.

Main Duties of the Job

We are looking for an experienced and confident Medical Secretary to undertake a wide range of administrative and secretarial duties, including audio transcription for clinical letters, reports, case summaries, and other correspondence as required by the consultant and the clinical and research team. They will assist in the organization and delivery of the Specialist Mood Disorders Clinic, which includes a Ketamine Clinic and shortly a Neurostimulation Clinic.

It is essential that applicants can work on their own initiative, demonstrate effective organizational skills, and have the ability to prioritize workload and process inquiries in a confidential and timely manner.

Working for Our Organisation

Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialized services nationally.

Our population is culturally diverse, characterized in places by high levels of deprivation, which creates an increasing demand for our services. We are a team of compassionate, inclusive, and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.

Detailed Job Description and Main Responsibilities

For further information about the main responsibilities, please view the attached job description and person specification.

We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK).

We highly recommend you submit your application as soon as possible; this post may close earlier than the indicated closing date if a sufficient number of applications are received.

Person Specification

Training & Qualifications

• AMSPAR Diploma or Medical Terminology Qualification
• GCSE English Grade C or equivalent
• RSA III Typing/Word Processing

Knowledge and Experience

• Significant admin/secretarial experience working in a health or equivalent environment
• Significant experience of using Microsoft Office Packages including Word, PowerPoint, Outlook, Excel, and Publisher
• Knowledge of good practice and systems of work within a secretarial/PA field
• Experience of minute taking
• Experience in working with people who suffer from Mental Health or other related problems
• Experience of dealing with a range of disciplines and agencies

Skills

• Ability to work under pressure, as part of a team or alone, and to be able to prioritize workload
• Excellent written and communication skills
• Reliable and self-motivated
• Adaptability/flexibility and ability to cope with change

Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfill their potential. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.

The Trust is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice, pre-employment checks will be undertaken before any appointment is confirmed.

All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approximately 9-14 hours depending on post) by the end of your second week with us.

If you are successful at the shortlisting stage of the recruitment process, we may contact you via email to advise you of the interview details. Please ensure you access your email account from which you applied regularly once the position has closed.