Band 3 - Admin & Clerical Officer

Brook Street (UK) Ltd is currently seeking a dedicated Administrative & Clerical Officer - Band 3 for our esteemed client at the Ulster Hospital.

Why join us?

• Excellent opportunities for long-term employment and career progression.
• Collaborative team environment with diverse administrative challenges.

Requirements:

• Relevant experience in administration or clerical roles.
• Strong communication and organisational skills.
• Ability to work effectively in a team environment.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative services across various settings within the Trust, ensuring efficient support to clinical and administrative teams.
• Patient Information Management: Input and extract patient data onto electronic systems (e.g., Epic, PAS) to maintain accurate records.
• Appointment Management: Select patients for appointments/admissions based on clinical priority and chronological order.
• Document Management: Scan and upload documents onto electronic systems, maintaining both electronic and manual filing systems.
• Word Processing and Reporting: Utilize computer systems for word processing and report production.
• Audit Support: Assist Team Leads in patient information checks for audits.
• Data Accuracy: Ensure patient data accuracy by actioning work queues within electronic systems.
• Training and Induction: Assist in training and induction for new staff members.
• Reception Cover: Provide cover for reception areas as needed.
• Enquiries and Advice: Handle general enquiries and provide advice within established guidelines.
• Workload Management: Prioritise workload, maintain diaries, and manage appointments.
• Communication: Develop strong communication with clinical, nursing, and administrative staff across multiple teams.
• Supervision and Task Allocation: Supervise staff and allocate tasks as appropriate.
• Team Support: Assist team members with tasks as required.

Salary and Contract Details:

• Salary: To be confirmed
• Hours: Up to 37.5 hours per week

How to Apply:
If you are ready to take on this exciting opportunity, please send your CV to Siobhan Hanna at Brook Street (UK) Ltd.