Assistant - UK

Make your mark for patients

To strengthen our I2I Group, PI and Backbone team, based in Slough (later Windlesham), in the UK we are looking for a talented individual to fill the position of: Assistant.

The assistant acts as a partner and anchor to his/her managers, providing assistance to optimize their efficiency, developing and applying best practices, and ensuring that quality, efficiency, accuracy and cost awareness are respected for those key functions. Proactively anticipating the managers’ needs is essential as well as possessing a strong desire and enthusiasm to learn and understand the key issues they are managing.

What you’ll do

• Manages complex calendars, expense reports, confidential correspondence, travel arrangements, and documentation for meetings, ensuring seamless operations.
• Plans and monitors managers’ schedules, acts as a gatekeeper, coordinates meetings, organizes events, and proactively facilitates efficient time management.
• Serves as a communication bridge between managers and stakeholders, addressing inquiries, ensuring timely responses, and maintaining smooth workflows.
• Oversees special projects, tracks deliverables, documents meeting outcomes, and ensures follow-through on action items with a focus on process improvement.
• Manages department budgets, creates purchase orders, processes invoices, and ensures timely expense report submissions while adhering to financial guidelines.
• Builds strong relationships across teams, supports onboarding, plans team-building events, maintains confidentiality, and drives initiatives aligned with organizational goals.

For this role we’re looking for the following education, experience and skills

• Bachelor’s degree.
• Minimum of 5 years as an executive assistant, with self-confidence, self-awareness, and proficiency in Microsoft Office (PowerPoint, Excel, Word), and quick adaptability to new systems.
• Independently ensures timely, high-quality output with attention to detail and proactive task completion.
• Builds effective working relationships internally and externally, with business partners, while maintaining a diplomatic and team-oriented spirit.
• Handles confidential and sensitive matters with discretion, ensuring the confidentiality of information.
• Thrives under changing circumstances, manages diverse projects and people simultaneously, and consistently remains motivated and positive.
• Actively seeks feedback, remains open to learning, identifies and resolves potential issues early, and is fully committed to team success.

Why you should apply

At UCB, we strive to attract passionate and outstanding talents who thrive on change and are ready to bring real value to patients. Working for us you’ll discover a place where you can grow and express your full potential. We place an emphasis on innovation, collaboration and impact. Through meaningful recognition and a motivating work atmosphere, we aim to provide an optimal experience by caring about and valuing our employees – just as we do for the patients we serve.

If you believe you are the perfect match to join us on our pioneering adventure, then we invite you to apply and tell us more about your profile and motivation.

Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!

About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are around 8,500 people in all four corners of the globe, inspired by patients and driven by science.

Why work with us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equitable opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.

UCB and its subsidiaries encourage diversity and inclusion in the workplace; we are an Equal Opportunity Employer. We do not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on EMEA-Reasonable_Accommodation@ucb.com. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.