Assistant Transport manager

Assistant Transport Manager

Job Title: Assistant Transport Manager

Location: Portbury

Contract: Permanent

Hours: Full-time

Reporting to: Transport Manager

Job Req: R8164

Summary

The Assistant Transport Manager reports directly to the Transport Manager. Assisting with daily management of the operation and is a nominated transport manager on the operator license. The delegated responsibilities are determined by the Transport Manager and is accountable for legal compliance, delivering continuous effective management and a commitment to professional development as well as working cross functionally to drive continuous improvement ensuring all standards throughout company and customer stakeholders are adhered to at all times.

Purpose of the Job

• Responsible for the daily transport operation, ensuring scheduled deliveries are made on time and in full in line with customer SLAs.
• Managing a team of people to oversee the ‘in flight’ operation to ensure OTIF performance is achieved in line with company targets and post journey analysis through live debriefing of drivers – capturing relevant data and ensuring communication to the respective stakeholders.
• Ensuring resource levels are set in line with requirements taking into consideration contractual hours, local arrangements, WTD and EU driver’s hours legislation.
• Working cross functionally with key stakeholders to meet company objectives and drive continuous improvement.
• Ensuring the daily plan is within the agreed parameters, being achievable, cost-effective and in line with industry protocol.
• Proactively managing VOR and downtime through solid working relationships with local service agents/national dealerships and effective management of service schedule and closed loop defecting.
• Working in conjunction with the Driver Trainer to actively facilitate driver improvements, identifying training needs, infringement/DCRS and DCPC management.
• Actively promoting the safety culture through appropriate behaviours - hazard evaluations, behavioural observations & near miss reporting.
• Working closely with approved third party hauliers ensuring consistent service standards are maintained and cost control managed.
• Escalating non-conformance reporting and investigating & managing complaints within an agreed timeline.
• Managing the data input and maintenance of appropriate systems – Tachomaster, Paragon, Fleetboard, Integrum, SAP, TUs & Work Day.
• Ensuring O Licence administration via the central fleet team & VOL and management of OCRS.
• Effectively managing the training requirements and personal development of the team.
• Other projects as required.

Key Accountabilities

Operators Licence Agreement (OLA) Management

• Drivers administration - including the checking of drivers' licences and driver CPC qualifications, ensuring that the retention of drivers hours records (no less than 12 months) and working time records (no less than 24 months) and both are made available upon request;
• Drivers management - ensuring compliance with the driving hours rules (EU or Domestic Hours rules); that drivers record their duty, driving time and rest breaks; to download and store digital tachograph unit data and from the drivers’ smart cards; ensuring that the following records are retained - drivers’ hours, Working Time Directive (WTD), and that they are available to be produced during the relevant period;
• Drivers operations - ensure drivers are completing and returning their driver defect reporting sheets and that defects are recorded correctly and cross-checked, and that drivers and mobile workers take adequate breaks and appropriate periods of daily and weekly rest;
• Vehicle administration - include ensuring that vehicle maintenance records are retained for a period of no less than 15 months;
• Vehicle management - ensure that vehicles and trailers are kept in a fit and roadworthy condition, that defects are either recorded and repaired promptly and where not roadworthy are taken out of service; to make vehicles and towed equipment available for safety inspections, service, repair and statutory testing at the appropriate times and within the notified O-licence maintenance intervals; to liaise with maintenance contractors, manufacturers, hire companies as might be appropriate.
• O Licence administration – ensure that the traffic commissioner is made aware of any relevant matters within 28 days including convictions and prosecutions of the transport manager(s).
• Legal compliance must never be compromised in favour of commercial gain.

Health and Safety, Environment and Quality Systems

• Ensuring a safety first culture providing a safe working environment for all employees, protecting all visitors to the premises and meet all legal requirements and that all company rules are adhered to.
• Ensuring all employees are trained accordingly.
• Ensuring all drivers comply with Health and Safety regulations while on other premises.
• Encourage consistent Health & Safety practices on site and customer premises, as well as the public highway.
• Ensure Drivers complete on-farm delivery DRA and point hazard evaluations.
• Brief all drivers on the Workplace Transport Plans on site.
• Working in conjunction with the Driver Trainer to facilitate driver improvements, identifying training needs, infringement/DCRS and CPC management.
• All drivers should be briefed on the Environmental Management Systems, UFAS and Company procedures.
• Ensure all requirements/protocols and procedures are adhered to e.g. The Safe Transport of Feeds Protocol etc.

Transport Operations

• Working cross functionally, adopt a flexible approach to actively strive to meet the company objectives.
• Effectively manage capacity on a 7-day rolling basis and by exception.
• Oversee an effective rota management - manage resource in line with demand taking into consideration contractual hours and local arrangements.
• Ensure drivers comply with the legal obligation of the EC drivers’ hours’ rules governed by EC regulations.
• Review and validate the daily plan within agreed parameters ensuring the schedule complies with legislative requirements of the O licence/ drivers Working Time Directive / Road Transport Directive and Company protocols and procedures.
• Ensure the management of the ‘in flight’ operation delivers an OTIF performance in line with the target and customer SLAs.
• Proactively managing VOR and downtime through solid working relationships with local service agents/national dealerships.
• Effectively manage service schedule, closed loop defecting and associated administration of vehicle files.
• Ensure post journey analyses are completed through live debriefing of drivers – analysing relevant data and communicating to the respective stakeholders.
• Ensure master data is maintained on respective systems - Tachomaster, Paragon, Fleetboard, Integrum, SAP, TUS & Work Day.
• Maximise operational efficiency through every opportunity – raw material loading, inter-mill movements.
• Develop & maintain cross-functional relationships through effective communication.
• Manage complaints in line with agreed standard.
• Cascade communications to relevant stakeholders.
• Escalate non-conformances and business-critical information accordingly.

Operations

• Maintain effective communication between the transport department and operations to ensure maximum efficiencies for all teams.
• Improve the fleet utilisation by increasing our own fleet raw material haulage.
• Support site across the UK as required.

Finance

• Achieve Cost per tonne in line with target.
• Actively participate in the formulation of budgets and management thereafter demonstrating proactive cost control.
• Understand how to use the company systems such as SAP, TUS, and Fleetboard to manage KPIs.
• Present monthly position on finance call & site review.

About ForFarmers

ForFarmers produces feed for cattle, pigs and poultry in both conventional and organic livestock farming. We invest a great deal in knowledge, research and innovation to ensure the quality of our products.

What are the benefits of working for ForFarmers UK?

• Employee Assistance Programme (offering support on a range of topics).
• Private Medical Insurance.
• Options to enhance your pension after 12 months service (increased employer contributions).
• Opportunities to grow personally and develop within the business.
• Cycle to work scheme.
• B&Q Trade card offering 10% discounts in-store and online.
• And much more!

Applications

We value diversity in our workplace and welcome enquiries from everyone. To apply for this position please see our website Vacancies | Working at ForFarmers.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the Gov.UK website.

Please make us aware if you need any reasonable adjustments to participate in this process.

We encourage you to submit your application as early as possible and not wait until the published closing date as this can vary.

About Us

We believe in the future of farming, what about you?

ForFarmers is European market leader in the feed industry and plays a vital part in the value chain of food production. Our main challenge is how to feed a growing population in a sustainable way.

We are therefore continuously looking for talent with the ambition to work with us for the future of farming. Our culture is open and friendly, professional and business-like, creative and entrepreneurial. If you are looking for an opportunity to progress your career and work for an innovative and fast-moving organisation then ForFarmers may just be the employer for you.