Assistant Purchase Ledger Accountant Apprentice at Sadler's Wells Trust

Assistant Purchase Ledger Accountant Apprentice at Sadler's Wells Trust

Summary
The Assistant Purchase Ledger Accountant (Apprentice) is responsible for accurately coding and posting invoices, ensuring proper approval and timely entry into the ledger. This role involves setting up and processing payment runs, handling manual payments, and posting transactions to the ledger.

Wage
£21,606 a year

Training course
Accounts or finance assistant (level 2)

Hours
Mon- Fri (wed at college). 30 hours a week

Start date
Monday 28 April 2025

Duration
1 year 3 months

Positions available
1

Work
Most of your apprenticeship is spent working. You'll learn on the job by getting hands-on experience.

What you'll do at work
The role-holder will play a key role in month-end procedures by reviewing trade creditors and performing supplier reconciliations, while also supporting the new supplier onboarding process. Acting as the main point of contact for purchase ledger queries, they also manage the setup of supplier and customer accounts within the finance system.

The Finance Department that this role sits in supports managers and those charged with governance in effectively delivering their financial management responsibilities and optimising the organisation's financial performance. It establishes and ensures compliance with financial policies and procedures, provides accurate and reliable record-keeping and financial reporting, and is responsible for statutory compliance (audit, payroll, tax). Furthermore, it ensures that internal controls are operating efficiently and effectively.

The key responsibilities will be:

• Responsible for checking and processing invoices with accurate coding across multiple dimensions and resolving issues with stakeholders where appropriate.
• Ensuring that all invoices follow the appropriate approval route and flagging any issues with Financial Controller.
• Providing cover for Catering & Events Bookkeeper in their absence.
• Responsible for the set-up of payment (BACS) runs, identification of items for manual payments and posting of manual bank transactions to the ledger.
• Monthly review of trade creditors as part of month-end procedures, including performance of regular supplier reconciliations for key suppliers and following up on queries arising from this exercise.
• In conjunction with the Financial Controller, support the development of the new supplier onboarding process.
• Liaising with and providing reports to Finance Business Partners on supplier activity and open and historic purchase orders.
• Assist in the design and delivery of purchase ledger and expenses training to all colleagues.
• Main point of contact for internal and external queries relating to the purchase ledger, both within the finance inbox and directly received.
• Set-up of new suppliers/customers on our finance system, monitoring of duplicate accounts, processing account changes, processing remittances for manual payments.

Where you'll work
Sadler's Wells Ltd, Sadlers Wells, Rosebery Avenue, London, EC1R 4TN

Training
Apprenticeships include time away from working for specialist training. You'll study to gain professional knowledge and skills.

College or training organisation
THE WKCIC GROUP

Your training course
Accounts or finance assistant (level 2) - Equal to GCSE

Course contents

• Record transactional data.
• Use the organisation's standard tools and processes to examine data to identify transactional issues such as reconciliations and inconsistencies between invoices.
• Recognise and rectify routine errors, escalating as necessary.
• Plan and review accounting and finance tasks.
• Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods.
• Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
• Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan
Accounts / Finance Assistant (L2).

Requirements

Essential qualifications
GCSE or equivalent in:

• English (grade 4-9)
• Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

• Communication skills
• IT skills
• Number skills

Other requirements
The vacancy is based indoors but the work may involve long periods on the computer at Financial Year End and at payments and invoice deadlines for the Team. There is a standard lunch break of one hour per day and other rest breaks built into each working day accordingly.

About this company
Sadler's Wells is a world-leading arts organisation, dedicated to presenting, producing and touring dance made today in all its forms. Sadler's Wells commissions, presents and produces more dance than any other theatre in the world - from tango to hip hop, ballet to flamenco, Bollywood to cutting-edge contemporary dance.

After this apprenticeship
This role provides a solid foundation from which you can progress into other finance roles - this could be as a Financial Accountant, Bookkeeper or Finance Manager with appropriate time and training. Equally, this could give an insight into roles in practice, such as financial audit.

Contact for this apprenticeship
THE WKCIC GROUP
Reference code for this apprenticeship
VAC1000313228

Apply now
Closes in 25 days (Sunday 27 April 2025)

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