Assistant Project Manager

WeWork; London; On-site; USD 20,000 - 500,000

Job description

| Design & Development | London HQ

About Us

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About The Opportunity

The Project Management function at WeWork oversees the design and delivery of all Capital Projects, from 20,000 USD to several millions. These projects are in support of our Sales team (accommodating member customization requests), or Operations team (major break-fix or critical equipment interventions) or business-driven (new assets, major refresh initiatives). We are currently in search of an Assistant Project Manager to support administrative operations for our project management team in the European markets, namely but not limited to Amsterdam, Barcelona, Berlin, Dublin, Frankfurt, Hamburg, Lisbon, London, Madrid, Milan, Munich, Paris, Prague, Warsaw. The ideal candidate should be very organized, with a strong capability of streamlining processes such as signing contracts, raising purchase orders, supporting with cash flow projections and troubleshooting invoice payment. They should also demonstrate excellent collaboration skills to work with a team of project managers based in London, Paris, Berlin and elsewhere. Additionally, the candidate should be self-motivated, able to work independently, and a good team player.

Main responsibilities

• Support with creating contracts or engagement documents from existing templates
• Process change orders and control the approval flow is followed
• Consolidate payment forecasts across contracts to support cash flow projections
• Support Procore administration of projects
• Collect and review invoices, liaise with the accounts payable team to ensure timely payments
• Support Monthly and Quarterly Project Reporting
• Project Financial Performance
• Accruals
• Cash flow forecasting
• Support member billing process
• Support with Project close out
• Support with onboarding and training external vendors
• Candidates must be good communicators and comfortable with a fast-paced environment.

About You

Does the below sound like you? If so, we’d love to hear from you!

• 2+ years of experience in a project management environment
• Highly resourceful problem solver and quick learner
• Strong time management skills and experience managing multiple projects simultaneously
• Reliable, focused, and detail-oriented
• Familiarity with the construction industry preferred
• Familiarity with Workday and Procore preferred, not required
• Fluency in one or more of the following languages would be an asset: German, French, Spanish, Italian, Dutch
• Strong interpersonal skills

Life At WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated. WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.