Assistant Project Manager

Roles and Responsibilities

• Assist in developing project plans, schedules, and budgets for infrastructure design projects
• Collaborate with senior project managers, engineers, and designers to ensure project objectives are met
• Monitor project progress, identify potential issues, and propose solutions to keep projects on track
• Coordinate with internal teams and external stakeholders, including contractors and government agencies
• Prepare and maintain project documentation, including reports, change orders, and status updates
• Support the development of infrastructure design concepts and plans
• Ensure compliance with local building codes, zoning regulations, and environmental standards
• Assist in managing project resources, including personnel and equipment
• Participate in client meetings and site visits as needed
• Contribute to continuous improvement initiatives for project management processes

Qualifications

• Bachelor's degree in Civil Engineering, Urban Planning, or a related field
• 3-5 years of experience in infrastructure design in land development projects
• Proficiency in project management software (e.g., Microsoft Project, Primavera)
• Working knowledge of AutoCAD or similar design software
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint)
• Excellent communication and interpersonal skills
• Proven problem-solving abilities and attention to detail
• Effective time management and organizational skills
• Knowledge of land development processes and regulations
• Understanding of infrastructure design principles
• UAE / KSA experience is preferred
• Project Management Professional (PMP) certification is preferred
• Ability to work collaboratively in a team environment

Desired Candidate Profile

Project Planning and Coordination

• Assisting with Project Plans: Helping to develop project plans, schedules, and timelines in collaboration with the project manager, ensuring all tasks and milestones are clearly defined.
• Resource Allocation: Assisting with the allocation and management of resources, including human resources, materials, and equipment required for the project.
• Task Scheduling: Supporting the development of work schedules and coordinating tasks to ensure smooth workflow and adherence to deadlines.
• Monitoring Project Progress: Tracking project milestones and deliverables, ensuring the project stays on schedule and within scope. This includes regular status updates for the project manager and team.

Budget and Cost Management

• Tracking Project Costs: Assisting with managing the project budget, tracking expenses, and ensuring costs stay within the allocated budget.
• Reporting Financial Status: Preparing reports on the financial status of the project, including expenditures, forecasted costs, and budget adjustments, for review by the project manager or senior management.
• Procurement Assistance: Helping with the procurement of materials, services, and supplies required for the project, including managing vendor contracts and purchase orders.

Communication and Stakeholder Management

• Liaison with Stakeholders: Communicating effectively with project stakeholders, including clients, vendors, contractors, and internal teams, ensuring that all parties are informed of project progress and any changes.
• Client Updates: Assisting with preparing and delivering updates and reports to clients or stakeholders regarding project progress, risks, and timelines.
• Meeting Coordination: Organizing and coordinating project meetings, taking meeting minutes, and ensuring actions and decisions are documented and followed up.

Risk Management and Problem-Solving

• Identifying Risks: Helping to identify potential risks to the project, including financial, technical, or scheduling issues, and assisting with developing mitigation strategies.
• Problem Resolution: Assisting with resolving issues as they arise, working with team members and stakeholders to find solutions to problems that may impact the project timeline or deliverables.
• Quality Control: Assisting in ensuring that the project's quality standards are met, from the planning phase to execution and delivery.

Documentation and Reporting

• Document Management: Managing and organizing project documentation, including contracts, agreements, project plans, meeting notes, and correspondence. Ensuring that all project records are accurate, up-to-date, and easily accessible.
• Progress Reports: Preparing progress reports, project summaries, and performance evaluations for project managers or clients, ensuring timely delivery of key project documents.
• Project Close-Out Documentation: Assisting with the final project documentation at project completion, ensuring that all deliverables have been met, and the project is officially closed.

Team Support and Management

• Supporting Project Team: Assisting in coordinating team activities, ensuring that everyone is clear on their roles and responsibilities and that tasks are being completed as scheduled.
• Resource Management: Helping to ensure that the necessary resources (both human and material) are available and effectively utilized throughout the project lifecycle.
• Team Communication: Ensuring that all team members are informed of changes or updates to the project and assisting with resolving any internal team communication issues.