Assistant Office Manager

Job Title: Assistant Office Manager

Location: Broxburn

Salary: Highly competitive salary based on experience

Contract Details: Permanent, full-time position.

Working Hours: Monday to Friday 8am-5pm.

About the Opportunity

An incredible opportunity has arisen to join one of our highly successful clients within the construction industry as an Assistant Office Manager. The successful candidate will be responsible for general office administration, responding to calls and emails, and processing invoices. They will also be involved in more complex tasks including HR processes, implementing health and safety policies, and managing payroll, taking full responsibility for these duties in the Office Manager's absence. This is an opportunity for an Office Manager or a highly experienced and motivated administrator looking to progress their career and make a real difference to an organisation and its operations. If you are highly systematic, organised, and possess excellent communication skills, this could be the perfect role for you!

Key Duties & Responsibilities:

• General Administration: Provide comprehensive administrative support to ensure smooth day-to-day operations of the office. This includes managing office supplies, coordinating maintenance requests, and overseeing office cleanliness.


• Reception Duties: Serve as the first point of contact for visitors and callers. Answer phone calls, greet visitors warmly, and handle inquiries efficiently to maintain a professional and welcoming office environment.


• Communication: Manage the office's email inbox, ensuring timely responses to internal and external communications. Facilitate effective communication channels within the organisation and with external partners.


• Invoicing: Assist with financial tasks such as data entry, reconciliation of accounts, and raising purchase orders. Ensure accuracy and timeliness in processing invoices and maintaining financial records.


• HR Support: Support HR functions by maintaining up-to-date employee records, coordinating employee benefits, and assisting with recruitment processes. Help organise training sessions and employee engagement activities.


• Policy Implementation/Health and Safety: Collaborate with the Office Manager to develop, implement, and improve office policies and procedures. Ensure compliance with company standards and regulatory requirements.


• Ad-hoc Tasks: Take on additional tasks and projects as assigned by the Office Manager. This may include research, report preparation, and other duties that contribute to the overall efficiency of the office.

What do you Need in Order to be successful?

• Experience: Demonstrated experience in general administration and office management. Familiarity with office procedures and equipment.


• Organisation: Exceptional organisational skills with a keen eye for detail. Ability to manage multiple tasks and priorities effectively.


• Communication: Strong written and verbal communication skills. Ability to convey information clearly and professionally.


• Technical Proficiency: Proficient in using Sage, Sage Accounts, and other invoicing and HR systems - ideally Verify. Comfortable with Microsoft Office Suite (Word, Excel, Outlook).


• Independence: Ability to work independently with minimal supervision. Strong problem-solving skills and the ability to take initiative.


• Attitude: Positive, proactive, and adaptable attitude. Willingness to learn and take on new challenges.


• Industry Knowledge: Previous experience in the construction industry is advantageous but not essential. A willingness to understand industry-specific requirements and terminology.

To apply for this exciting opportunity, please send your CV to anna.mcinnes@office-angels.com, call our office on 01506832250 or click to apply now!

Please note: Only shortlisted applicants will be contacted.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.