Assistant Medical Education Officer

Job Summary

We are looking for an enthusiastic, organised person to support the postgraduate team looking after the education of training doctors and consultants on the UHL site.

At least 6 month's admin experience in the NHS and minute taking skills is required.

Please see job description for full details of post and person specification.

Main duties of the job

• Provide a friendly, welcoming and efficient customer service to all doctors, staff and managers coming into the department and to all enquiries on the telephone.
• Ensure telephone enquiries are answered promptly and courteously. Document messages for colleagues where necessary.
• Ensure all office stationery supplies are ordered via oracle system and housed in the correct locations.
• To provide an adhoc administrative service to the Assistant Medical Education Manager and the Senior Medical Education Manager.
• To work primarily in one area of undergraduate and postgraduate education, but provide support to the other team as required.

About Us

Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:

• Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development.
• Widening access (anchor institution) and employability.
• Improving the experience of staff with disability.
• Improving the EDI literacy and confidence of trust staff through training and development.
• Making equalities mainstream.

Date posted

15 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum plus HCAS

Contract

Permanent

Working pattern

Part-time

Reference number

197-RF6648

Job locations

University Hospital Lewisham

London

SE13 6LH

Job Description

Job responsibilities

• Organising Medicine Grand Round weekly and ensuring a medical rep has been organised to cover lunch time meeting when required.
• Assisting with coordinating foundation and IMT teaching programmes.
• Organise career taster weeks for Foundation doctors and ensure appropriate documentation is completed and filed.
• Assisting with clinical observer placements.
• Process all medical study leave episodes on Easy database for both consultants and junior medical staff. Document all details on the database and shared spreadsheet.
• Organise room bookings and catering for all postgraduate meetings including foundation/specialty faculty meetings.
• To take minutes at meetings, then summarise, type and circulate minutes.
• To assist with the organisation of adhoc Regional Training Days and Specialist Registrar study days.
• Participate in undergraduates examinations in an invigilator role.
• Provide administrative assistance for courses and examinations including PACES, paediatric and simulation events.
• To establish and maintain new and/or existing e-filing systems.
• To assist the Medical Education Officer wherever necessary with any other duties relevant to the post.

Person Specification

Experience Essential

• Office administration skills
• Customer orientated environment
• Significant NHS admin experience
• Minute Taking
• Excellent organisational skills
• Work as part of a team and under supervision
• Excellent oral/written/communication skills
• Attention to detail and high level of accuracy.

Desirable

• NHS e-systems e.g., E-portfolio
• Significant in Medical Education
• Easy payment system
• OSCE invigilation.

Qualifications Essential

• Educated to GCSE Level standard or equivalent.

Knowledge Essential

• IT skills/Microsoft e.g., Word, Excel, databases.

Personal Qualities Essential

• Work under pressure
• Relate to staff at all levels.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Lewisham and Greenwich NHS Trust

Address

University Hospital Lewisham

London

SE13 6LH

Employer's website

https://www.lewishamandgreenwich.nhs.uk/