Assistant HR Advisor / Senior HR Administrator

Hays Human Resources; Southampton; Hybrid; GBP 25,000 - 35,000; Full time

Job description

We're seeking an Assistant HR Advisor / experienced HR Administrator / Aspiring HR Advisor to join a friendly and busy operational HR department for a not-for-profit organisation in central Southampton on a 6 months fixed-term contract basis to start asap.

Working with the Head of HR and HR Advisor, you will be providing a comprehensive HR service to managers and employees who are working in sensitive and complex areas. A key task for this role will be to act as a first point of contact for HR queries, first line ER case - absence/sickness and prepare HR data reporting via pivot tables and excel.

Key Responsibilities

• Manage the HR Inbox and respond to complex queries.
• Provide advice and support to managers on HR policies and procedures.
• Work alongside the HR Administrator with the recruitment process, in particular editing and posting adverts.
• Post adverts via Indeed and other advertising platforms.
• Set up users and make changes to the HR Systems.
• Produce HR trend report data as requested by the Head of HR - e.g. turnover, absence, sickness, recruitment, probation.
• Manage the contract changes for staff and liaise with payroll to ensure they are kept up to date of all changes in time for payroll.
• Run fixed-term contract reports monthly and liaise with line managers about what action needs to be taken.
• Arrange and conduct exit interviews, reviewing the feedback to identify trends and areas for concern.
• Run work permit reports regularly and process the home office and online right to work checks as necessary to ensure compliance.
• Arrange and conduct 1st Stage Sickness Review Meetings, including the writing of the outcome letters. Advise managers accordingly.
• Create monthly Pivot tables to monitor sickness data and send these to the senior management team for review.
• Arrange and carry out Probation meetings, including dismissals and extensions.
• Ensure maternity forms are received, and risk assessments are completed by line managers.
• Complete ad-hoc tasks as requested by the Head of HR.
• Cover HR Administrator duties, when necessary.

Candidate Requirements

• CIPD Level 3 or 5 / working towards / or relevant amount of experience in HR Team.
• Excellent Communication Skills.
• Great attention to detail.
• Good level of IT literacy in MS Office suite - in particular, ability to use Excel - Pivot tables / prepare reports / HR data.
• Willingness to work flexibly in order to meet the needs of the service.
• Good understanding of confidentiality and GDPR.
• Ability to organise, plan & prioritise workloads, ensuring tasks are completed in a timely manner with minimum supervision.

Staff Benefits

We value and recognise our staff, offering some generous benefits, as well as the satisfaction of helping people at risk:

• A competitive annual leave entitlement of 25 days rising to 30 days, plus public holidays.
• Flexible working options - 37 hours but open to discussing flexible elements - 3 days per week on site / 2 home.
• Buying additional annual leave.
• Comprehensive induction and training.
• Counselling, financial, personal support and health and wellbeing services via our Employee Assistance Programme.
• Company cycle to work scheme.

What You Need to Do Now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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