Assistant Facilities Manager

Connect With Limited; London; On-site; GBP 50,000 - 60,000; Full time

Job description

Assistant Facilities Manager – London – GBP50–60k plus bonus & benefits

Are you experienced within Facilities Management with particular focus on soft services? If you've worked in a corporate environment looking after high–end commercial offices, then this role could be a great opportunity.

You will be responsible for coordinating departments which cover: Cleaning, Housekeeping, Mailroom, Reprographics, Transport, Waste and Portering. This role inspires the on–site teams and service partners to innovate and strive for continuous improvement, while supporting the Site Lead as their deputy, standing in for the Site Lead from time–to–time, and acting as an ambassador for the highest standards of service delivery.

Day to day your role will look like this:

1. Lead from the front and inspire the team, demonstrate a passionate commitment to end user experience
2. Take responsibility for and lead the role designated workplace activities and associated vendor partners
3. A visible presence and point of contact for client colleagues and other site occupants
4. Support the site operation through a defined audit process, developing action plans for improvements
5. Ensure all workplace operational teams performance is aligned to agreed SLAs
6. Monitor vendor partners to deliver goods and services as expected
7. Be a dependable leader, a self–starter and an innovator with attention to detail which ensures best practice
8. Drive and promote our safety culture within the site
9. Support of short and long–term projects for the client within expected parameters
10. Take ownership for best practice standards and innovation in the role service streams, including identification of opportunities for delivery improvement and cost efficiency introduction
11. Support occupancy planning and management of required internal moves
12. Support site compliance with latest legislation and regulations
13. Support finance processes and budget preparation

What we are looking for:

1. Proven track record of supporting and leading site based teams across multiple service lines.
2. Ability to work without supervision with the ability to drive positive impacts.
3. Outgoing, enthusiastic and able to engage with all stakeholders
4. Demonstrate successful contract management and team management.
5. Proven ability to build and maintain strong vendor relationships.
6. Experience in financial management and identifying cost savings/avoidance.
7. Advanced Microsoft Office experience (Excel, Word, Outlook) required.
8. Excellent written and oral communication skills, including presentation and negotiation skills.
9. Ability to manage multiple projects and priorities
10. Ability to network at all levels within the organisation.
11. Flexibility and adaptability to changing business requirements is a prerequisite for this role.
12. Ability to display initiative, confidence and professionalism in all dealings.