Assistant, Employment Legal

Creative Artists Agency; London; On-site; GBP 60,000 - 80,000; Full time

Job description

Job Description

THE AGENCY

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world.

OVERVIEW

We are looking for a highly organised and motivated Assistant to support the Executives in the Office of the Chief Legal Officer (OCLO), Employment Legal team. The role manages the office for a busy Senior Legal Counsel and supports Employment Legal counsel and requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature. This is a fantastic opportunity to be a part of a growing, creative, and matrixed organisation, supporting an international leader.

This role will be responsible for administration and support including diary management, meeting and conference call bookings, travel arrangements and expenses, as well as ad-hoc project work to support the OCLO team.

Duties to include but not limited to:

• Act as a first point of contact: dealing with correspondence and phone calls
• Administrative support for the Employment Legal team (and wider OCLO team when needed)
• Diary management, meeting, and conference call bookings, inclusive of relevant reminders
• Travel arrangements and all expenses
• Liaise with internal and external stakeholders as appropriate
• Preparing presentations and supporting the OCLO with prep for global meetings
• Draft, redline and edit highly confidential legal documents
• Document management
• Take notes at meetings if required, preparing the minutes as and when needed
• General assistance to the team with ongoing projects for our OCLO team
• Providing general support to the Senior Legal Counsel to support them in their day-to-day work
• Organise and update hard copy files, ensuring all relevant documents are within reach.
• Organise and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.
• Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities
• Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner
• Provide in office coordination for large meetings, lunches and team meetings
• Coordinate heavy and complex travel including all associated logistics

QUALIFICATIONS/REQUIREMENTS

• Strong organisational and time management skills, with excellent attention to detail.
• Must have previous PA or EA experience, in a corporate/professional services environment would be advantageous but not essential.
• Professional manner with a positive “can do” attitude.
• Ability to prioritise and multitask with a busy workload.
• Proficient in Microsoft Office, including Word, PowerPoint, Excel & Teams.
• Ability to thrive in a fast-paced environment.
• Excellent verbal and written communication skills.
• Confidential and discrete approach, and strong work ethic.