Assistant Controller

Job Details

Salary: £31,995

Number of jobs available: 1

Detail of reserve list: 12 Months

Region: Yorkshire and the Humber

City/Town: Doncaster

Building/Site: HMP/YOI DONCASTER, DN5 8UX

Grade: EO

Organisation Grade for HMPPS: Band 4

Post Type: Permanent

Working Pattern: Full Time, Part Time, Part Time/Job Share, Flexible Working, Other

Role Type: Procurement and Contracts Management

Will the successful applicant have line manager responsibilities? No

Job Description

The Prison Contracts Group (PCG) sits within the Directorate of Contracted Operational Delivery (DoCOD), responsible for the operational contract management of a large portfolio of contracts. The group oversees contracts including Prisoner Escort Custody Service, Electronic Monitoring, Community Rehabilitation Services, Prisoner Education, and Operational Contracts for various goods and services.

The Controller (B9) is accountable for ensuring contract delivery, negotiating changes, and maintaining performance standards. The Deputy Controller (B7) oversees contract monitoring and compliance. The Contract Assurance Specialist (B5) produces strategic reports and ensures contract compliance. The Assistant Controller (B4) supports assurance in contract management and compliance.

Overview of the Job

Working in a privately managed establishment within the Controller’s team, reporting to the Deputy Controller. Responsible for day-to-day administration and supporting the work of the Controller’s team in managing the contract.

Responsibilities, Activities and Duties

The job holder will be required to carry out the following:

Contract Monitoring

• Support the Controller/Deputy Controller in monitoring contract compliance.
• Undertake audits and identify failures by Contractor’s staff.
• Maintain knowledge of the Contract, identifying deviations and raising these with the Controller.
• Prepare papers for monthly and quarterly contract review meetings.

Performance Management

• Analyse and present quarterly performance progress.
• Monitor Key Performance Targets/Indicators.
• Prepare relevant statistical performance data and reports.

Office Management and Administration

• Ensure effective office administration processes are in place.
• Maintain a robust electronic file management system.
• Prepare written materials on behalf of the Controller and Deputy Controller.

Investigations

• Support monitoring of investigations carried out by the Contractor.

IT Management

• Lead as On-site Quantum Point of Contact for IT issues.

Secretary of State Duties

• Sign licences for the release of prisoners.

Representational and Other Duties

• Represent the Controller’s Team at relevant meetings.

Behaviours

• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace
• Changing and Improving

Experience

• Sound analytical skills and experience of designing and using spreadsheets.

Technical Requirements

• I-Proc trained (or willing to undertake training).
• Quantum Point of Contact trained (or willing to undertake training).

Ability

• English, spoken and written.

Hours of Work

37 hour working week.