Assistant Company Secretary (Maternity Cover)

Assistant Company Secretary (Maternity Cover)

1. Prepare agenda and meeting packs, attend and minute any committee meetings as may be required. Manage the Board and committees' diaries.
2. File and maintain company records or any other documents on the document retention system on the shared drive and Diligent Entities (Blueprint). Ensure internal corporate records of relevant entities are reviewed and complete.
3. Draft board minutes, resolutions and carry out usual company secretarial duties in relation to capital alterations, ownership change, dividend distribution, etc.
4. Liaise with notaries, external auditors, foreign registrars and company secretarial agencies.
5. Filings at Companies House and equivalent in foreign jurisdictions.
6. Prepare responses and documentation (including extracts from group structure charts) to KYC requests from the Group's clients.
7. Deputise and provide assistance to the Deputy Company Secretary.
8. Undertake any project work as requested by the Deputy Company Secretary.
9. To be alert to Conduct Risk issues, specifically the risk of harm to client interests, market integrity and/or competition in financial markets due to inappropriate practices or behaviours across the Group.

1. Proven knowledge, understanding and experience of company secretarial work.
2. Experience of and ability to minute committee meetings and draft resolutions.
3. Good Microsoft Office (including Excel) skills.
4. Experience of Blueprint or equivalent company secretarial record system preferred.
5. ICSA qualified or working towards ICSA qualification preferred.

1. Excellent interpersonal and communication skills.
2. Excellent organisation and thoroughness.
3. A team player with a proactive attitude.