Assistant Company Secretary - Fixed Term | London, UK

Assistant Company Secretary - Fixed Term

Assistant Company Secretary - Fixed Term

AMBITIOUS?
BRIGHT?
RIGHT?

GAM is one of the world's leading independent asset managers. We provide differentiated active investment solutions and products for institutions, financial intermediaries and private investors.

Together we share a common set of values rooted in teamwork, integrity, entrepreneurial flair and professional excellence.

Our employees are our most valuable asset. Being able to offer an attractive work environment where talented minds from various backgrounds are keen to work is key to the long-term success of our company. We firmly believe in the importance of maintaining the open culture of a small company, aiming to avoid bureaucracy and encouraging a flexible, accessible and hands-on working style across the Group. In turn, our people reward us with their loyalty.

Function:
Legal and Compliance

Department:
Legal - UK

Purpose

To act as Assistant Company Secretary for various group subsidiary companies, including regulated and unregulated entities in the UK. The role will report to the UK Company Secretary and work in partnership to provide advice and expertise to the various boards of directors, and to management in respect of corporate governance matters relating to those entities, working to maintain best practice.

The role, based in London, may also include supporting and assisting the global Legal & Compliance team on a variety of matters, including the opportunity to provide company secretarial support for group subsidiary entities in Luxembourg and Switzerland.

This is a dynamic role that offers a versatile individual with the ability to multi-task the opportunity to thrive in a highly organised and fast paced multi-national firm.

Main Duties & Responsibilities

• Working closely with the chair of each entity to provide secretarial, governance and support services, including:

• Arranging board meeting dates;
• Liaising with the chair of the board with regard to the meeting agenda;
• Producing and disseminating notices, agendas, board papers and other materials in a timely fashion including liaising with a wide range of stakeholders as appropriate;
• Drafting and circulating board and shareholder resolutions;
• Reviewing and maintaining the list of reserved matters;
• Ensuring that comprehensive minutes of the meetings and action logs are maintained;
• Follow up with internal colleagues to ensure all action items are closed out during the relevant reporting period.

• Maintaining statutory books and records for the companies including ensuring that constitutional and other documentation is updated and that filings are made with the relevant registrar of companies on a timely basis.
• Monitoring corporate governance developments to identify and support the implementation of changes in legislation, regulation and guidance to support a best practice governance framework.
• Collaborating with the wider business on regulatory change projects and initiatives as required.
• Liaising with the Compliance and Finance teams in respect of other regulatory filings as appropriate.
• Ad hoc matters including assisting with the audit processes and entity lifecycle management etc.
• Maintaining the Authorised Signatory and Specimen Signature Lists of the entities.
• Arranging for the signing, notarising and appositiling of account opening documents including Powers of Attorney and assisting with AML requests.
• Supporting the Product Development teams to obtain the necessary group board and shareholder approvals, including fund launches, re-organisations and closures.

Qualifications & Experience

• Minimum 5-7 years of practical experience in a Company Secretariat role for a UK, Luxembourg and/or Swiss firm, the majority of which preferably within Asset Management or Corporate Finance (board and committee experience essential).
• Familiarity with local filing and legislative requirements in the UK, Luxembourg, and/or Switzerland.
• Proficient German and / or French language skills would be advantageous.

Personal Attributes

• Exemplary professional communication skills, both written and oral.
• Diligent, responsible and responsive.
• Proactive, innovative and analytical.
• Key stakeholder management skills essential.
• Willingness to upskill to support entities in jurisdictions globally.
• Willingness to collaborate to achieve common goals.
• Strong time management practices and an ability to prioritise to meet deadlines.

Benefits

GAM offers a comprehensive range of benefits and performance-based compensation, along with a variety of lifestyle and family benefits to promote well-being in and out of the workplace. These benefits vary according to local market conditions. Please contact the local Human Resources team for further details.

Employing Company/ies:
GAM (UK) Limited

Reporting to:
UK General Counsel

Contract:
Fixed Term (Fixed Term)