Assistant Company Secretary

Responsibilities:

• Assisting in managing share issuances across the group and handling document execution and registry filings.
• Maintaining up-to-date records and staying diligent with updates for global entities and acquisitions.
• Managing user access and permissions, adding and removing users as required.
• Liaising with external company secretarial support for necessary assistance and updates.
• Facilitating the execution of documents, both wet signature and using electronic platforms like DocuSign.
• Assisting the group with KYC (Know Your Customer) and due diligence requests.
• Updating the group structure chart and diligently tracking changes made.
• Supporting company secretarial projects, including refinancing, restructuring, liquidations, and strike-offs.
• Assisting with global acquisitions and post-completion matters, including required filings.
• Drafting various legal documents, such as consent to act, resignation letters, and written resolutions.
• Supporting year-end processes, including updating strategic and directors reports and contributing to the approval of accounts and their submission to Companies House.
• Ensuring timely filings with Companies House for all necessary submissions, such as TM01, AP01, Change of Articles, and share changes.
• Collaborating with individuals responsible for producing papers for boards and committees across a portfolio of divisions.
• Working with Executive Assistants to manage and schedule meetings for the year.
• Distributing board and committee papers in a timely manner, utilizing Diligent boards and SFS.
• Assisting directors with the use of the Diligent platform should they encounter any issues.

Experience:

• Previous experience in a similar company secretarial or paralegal role.
• Strong understanding of corporate governance practices and compliance requirements.
• Knowledge of share issuances, document execution, and registry filings.
• Familiarity with KYC and due diligence processes.
• Experience working with electronic document signing platforms like DocuSign.
• Ability to draft and review legal documents accurately and efficiently.
• Knowledge of Companies House requirements and familiarity with relevant filings.
• Excellent organisational skills and attention to detail.
• Proficient in using Diligent boards or similar board management software.
• Strong communication skills and the ability to collaborate effectively with internal and external stakeholders.
• Self-motivated with the ability to work independently and manage multiple priorities.

Further Information:

As well as a competitive salary we offer the following benefits:

• Salary up to £50,000 for the right person.
• Competitive holiday allowance with the annual option to buy additional days.
• Death in Service benefit of x4 salary.
• Company pension scheme.
• Very generous maternity and paternity leave packages.
• A flexible benefits package which allows you to add additional benefits to your overall package.
• Our benefits portal offers discounts on technology & electronics, cinemas, restaurants, days out, mortgage advice, travel and many more.
• Referral schemes.
• Discounted rates on PIB products.
• We offer a first-class employee benefits and welfare package to support our employees with financial management, cycle to work scheme, counselling support, health screening, will writing, menopause support, books, stopping smoking and much more.
• We also offer a wide range of discounts including a kids pass – giving you discount to over 4500 attractions and activities, discounts at hairdressers and beauticians, climate change projects with lots of other options to choose.
• PIB has a comprehensive learning & development framework, including professional study options and apprenticeships which are available to all employees, and which will support your career development.
• Being a part of our PIB Community Trust, we support fundraising where you can apply for grants from PIB Group towards your chosen charity.
• PIB Group are committed to improving their environmental impact in a responsible way. From the individual actions that our colleagues take every day through to installing the right facilities across our premises, there are many measures in place to help reduce PIB’s carbon footprint.